June 3, 2020
MINUTES
Time: 1:06 pm
Adjourned: 3:07 pm
Location: Videoconference (Google Meet)
Chair: Neil Vickers
Present: Samantha Ackers, Don Becker, Erica Breedlove, Jason Briseno (for Melissa Curtis), Michael Garcia, Amber Kelley, Wayne Maines, Christina Michura, Misty Rasmussen, Shari Rodriquez, Nancy Stano, Julie Todaro, Geraldine Tucker
Absent: Matthew Campbell, Chris Cervini, Melissa Curtiss, Katharine Garza, Garrett Groves, Bernie Hinterlong, Brette Lea, Molly Beth Malcolm, Brandon Whatley
Guests: Steven Hassel, Kimberly Whitmer
Minutes: Catherine Namour
Next Meeting: July 1, 2020
I Committee Reports / Other
A. Review of minutes, May 6, 2020
On motion and vote the minutes were unanimously approved as noted.
B. Teleworking Policy
Neil briefed the Council on work that has gone into drafting a policy/procedure which is currently under review by a number of College stakeholders and is now being shared with the ASC for information and feedback. During discussion, the Council generally agreed that an Administrative Rule on the subject is necessary and that elements of the document presented are universal enough to be used to formulate a broad AR. However, more specific details and terms will vary according to employee classification, job description, operational requirements, etc. Neil thanked the Council for their input.
II Review following Posting for Employee Comments
A. 3.05.001 AR, Student Stipends for Participation in Student Government Association and Shared Governance
On motion and vote the proposed revisions to the document were unanimously approved to send to the President for signature.
B. 3.03.017 AR and G/P, Management of Employee Information
On motion and vote the proposed revisions to the document were unanimously approved to send to the President for signature.
C. 6.01.004, AR and G/P, Background Checks for Employment
Erica briefed the Council on several comments and suggestions submitted by employees. After discussion, the Council recommended that the document be further developed, possibly in conjunction with revisions to other relevant Administrative Rules.
D. 6.03.001, AR and new G/P, Recruitment and Posting of Position Openings
A number of revisions were made based on employee comments. On motion and vote the proposed revisions to the document were unanimously approved to send to the President for signature.
III Proposed Drafts for Posting and Distribution
A. 6.08.002 AR and G/P, Termination of Non-Contractual Employees
Presented by Gerry Tucker. On motion and vote, the Council unanimously approved the drafts to be posted for employee comments.
B. 6.08.003 AR and G/P, Progressive Discipline for Non-Faculty Employees
This item was deferred due to lack of time.
C. 6.09.008 AR, Leave for Grant Employees
Steve Hassel proposed to rescind the AR since the content has been incorporated into other rules. On motion and vote, the Council unanimously approved the proposal be posted for employee comments.
D. 6.09.009 AR and G/P, Accrued Leave
This is the second reading of a proposal to revise the AR and G/P which have been edited for clarity as well as to incorporate certain relevant clauses from 6.09.008, Leave for Grant Employees (which has been proposed for rescission). Additional changes were suggested by the Council. On motion and vote, the Council unanimously approved the drafts to be posted for employee comments following the incorporation of suggested edits.
AGENDA
I Committee Reports / Other
A. Review of minutes, May 6, 2020
B. Teleworking Policy
This policy/procedure is currently under review by a number of College stakeholders. The ASC is asked to consider whether the document meets the definition, and should be introduced as an Administrative Rule.
II Review following Posting for Employee Comments
A. 3.05.001 Student Stipends for Participation in Student Government Association and Shared Governance
B. 3.03.017 AR and G/P, Management of Employee Information
C. 6.01.004 AR and G/P, Background Checks for Employment
D. 6.03.001 AR and New G/P, Recruitment and Posting of Position Openings
III Proposed Drafts for Posting and Distribution
A. 6.08.002 AR and G/P, Termination of Non-Contractual Employees
B. 6.08.003 AR and G/P, Progressive Discipline for Non-Faculty Employees
C. 6.09.008 AR, Leave for Grant Employees - Proposal to Rescind
HR has proposed to rescind the AR because the content has been incorporated into other existing ARs.
D. 6.09.009 AR and G/P, Accrued Leave