February 2, 2022
MINUTES
Time: 1:04 pm
Adjourned: 3:06 pm
Location: Virtual Meeting
Chair: Neil Vickers
Present: Don Becker, Erica Breedlove, Matthew Campbell, Samantha Croft, Amber Kelley, Marvi Reyes, Shari Rodriquez, Deshaunta Stewart, Julie Todaro, Gerry Tucker
Absent: Latisha Addison, Christie Carr, Chris Cervini, Daniel Chupe O'Hanlon, Tenille Harris, Bernie Hinterlong, Wayne Maines, Molly Beth Malcolm, Willie Martinez, Christina Michura, Khayree Williams
Guests: Andy Kim, Emilie Kunze, Brette Lea, Joseph Sefton
Minutes: Catherine Namour
Next Meeting: March 2, 2022
I For Information
A. Review of minutes, December 1, 2021
On motion, and vote, the minutes were approved as noted.
B. New Administrative Rules website
Neil and Catherine presented the new Administrative Rules website which is ready to launch. Council members are welcome to review and provide feedback.
II. Review following Posting for Employee Comments
A. 3.07.001 Legal Counsel
Neil summarized the comments received from employees. On motion and vote, the draft revisions were approved to send to the Chancellor for signature.
B. 3.1800.01 Acceptable Use of College Information Systems
Emilie Kunze and Joe Sefton summarized the comments received from employees and responded to questions from the Council. A number of modifications were suggested during discussion. On motion and vote, the Council approved the proposed changes with additional approved modifications, to be sent to the Chancellor for signature.
C. 3.1800.02 Use of Technology Resources
Emilie Kunze and Joe Sefton summarized the comments received from employees and responded to questions from the Council. A number of modifications were suggested during discussion. On motion and vote, the Council approved the proposed changes with additional approved modifications, to be sent to the Chancellor for signature.
III Proposed Drafts for Posting and Distribution
A. 3.09.001 AR and G/P, Sustainable Construction and College Operations
Andy Kim, Director, Energy & Sustainability presented draft changes to the AR and G/P. The Council recommended that references to curricular requirements be removed. On motion, and vote, the drafts, with additional amendments as suggested, were approved to be posted for employee comments.
B. 3.1900.01 (New) Information Security
This item was deferred due to lack of time.
C. 2.04.001 Posting of Board of Trustee Meetings (proposal to rescind)
Neil proposed that the Administrative Rule be rescinded due to redundancy with the Board Policy regarding Board meetings. At the request of the Council, Neil will confer with Esther for clarification of the "5-day" posting clause and with Marketing regarding the clause on media notification.
AGENDA
I For Information
A. Review of minutes, December 1, 2021
B. New Administrative Rules website
II. Review following Posting for Employee Comments
A. 3.07.001 Legal Counsel
B. 3.1800.01 Acceptable Use of College Information Systems
C. 3.1800.02 Use of Technology Resources
III Proposed Drafts for Posting and Distribution
A. 3.09.001 AR and G/P, Sustainable Construction and College Operations
To be presented by Andy Kim, Director, Energy & Sustainability.
B. 3.1900.01 (New) Information Security
To be presented by Joe Sefton and Emilie Kunze, Information Security.
This new AR will replace 3.05.003 Connecting Devices to the College Network. The proposal is to adopt the new AR and rescind the existing AR.
C. 2.04.001 Posting of Board of Trustee Meetings (proposal to rescind)
A recommendation to rescind was proposed at the 11/3/21 meeting and tabled for further review. Neil has additional information to share with the Council and will reopen the discussion on a proposal to rescind.