ASC - September 4, 2024

September 4, 2024

MINUTES

Called to Order: 1:00 pm

Adjourned: 2:24 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Donald Becker, Elma Benevides, Azure Brown, Perry Crafton, Miguel DeLeon, Eileen Eiden, Youssef El-Hage, Victoria Garza Gonzales, Michael Garcia, Nathaniel Hellman, Amber Luttig-Buonodono (until 1:23 pm), Laura Marmolejo, Lisa Marie Coppoletta (for Amber Luttig-Buonodono after 1:23 pm), Don Morris, Wajma Nasher, Roxane Royalty, Kelly Torrico

Absent: Jenna Cullinane Hege, Larry Davis, Gloria Dove-Owens

Guests: Alex Bryant, Alisol Martinez

Minutes: Catherine Namour

Next Meeting: October 2, 2024

I For Information/Discussion

A. Welcome and Chair's opening remarks

Neil welcomed all new and returning members to the ASC for FY25. He reviewed the Council functions noting that review of Administrative Rules (AR) takes up most of Council's time; however, members are welcome to suggest other agenda topics.

The process for amending and rescinding ARs is found in AR 2.0800.01, Administrative Implementation of Board Policy. The ASC is a recommending body. All ARs are sent to the Chancellor for execution and become effective on the date of signing.

An item to review the status of ARs within the purview of the ASC will be added to the next Council meeting agenda.

B. Review of minutes, August 7, 2024

On motion, and vote (with 11 ayes, 6 abstentions), the minutes were approved as noted.

II. Review following Posting for Employee Comments

A. 4.0503.02 Accrued Leave

4.0503.02.1 Accrued Leave G/P

Alisol briefed the Council on comments received from employees. In response to concerns expressed in the comments, Don Becker proposed further modified language for Sick Leave clause 9 and the Council concurred. Don motioned for the draft proposal, so modified, be sent to the Chancellor for signature.

Lisa Marie counter-motioned, as a procedural matter and due to the substantive advocacy of her colleague, that the draft proposal with Don's newly proposed modified language be posted for employee comments. Don amended his motion for the draft proposal, so modified, to be posted for employee comments. The motion was seconded and after vote the AR was approved to be posted for employee comments.

Neil advised that in order to meet a timely legal requirement, the posted versions of the draft proposals will be sent to the Chancellor for signature before the end of the posting period. In the event that additional modifications are approved following posting, those modified proposals will be sent to the Chancellor.

B. 3.0901.02 Forms Management

3.0901.02.1 Forms Management - Forms Creation and Maintenance G/P

Azure briefed the Council on comments received from employees. A few non-substantive modifications were accepted by Azure and the Council. On motion, and vote, the proposals with the accepted modifications were approved to be sent to the Chancellor for signature.

III. Proposed Drafts for Posting and Distribution

A. 1.0200.01 College Seal & Logo [3rd reading]

Alex presented the draft proposal that was further developed following a second posting for employee comments in July 2024. During discussion a number of substantive modifications were proposed by the Council. On motion, and vote, the draft proposals, so modified, were approved to be re-posted for employee comments.

AGENDA