ASC - October 2, 2024

October 2, 2024

MINUTES

Called to Order: 1:00 pm

Adjourned: 2:52 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Donald Becker, Elma Benevides, Lisa Marie Coppoletta (LMC), Perry Crafton, Jenna Cullinane Hege, Larry Davis, Miguel DeLeon, Gloria Dove-Owens, Eileen Eiden , Michael Garcia, Victoria Garza Gonzales, Nathaniel Hellman, Laura Marmolejo, Don Morris , Wajma Nasher

Absent: (amended 11/6/24) Azure Brown, Roxane Royalty, Youssef El-Hage, Nathaniel Hellman, Kelly Torrico

Guests: Kimberly Akalski, Alex Bryant, Jon Luckstead, Alisol Martinez

Minutes: Catherine Namour

Next Meeting: November 6, 2024

I For Information/Discussion

A. Review of minutes, September 4, 2024

On motion, and vote the minutes were approved as noted.

B. FY25 Workplan: review of ASC ARs

Neil briefed the Council on the list of ARs that, due to subject matter, fall within the purview of the ASC for review and updating through the shared governance process. The department custodians of the rules are regularly advised of items that are due for review/update, although any member of the ACC community may develop a draft proposal in accordance with AR 2.0800.01, Administrative Implementation of Board Policy. Neil invited the Council to provide feedback and suggestions for items on the list at any time.

II. Review following Posting for Employee Comments

A. 4.0503.02 Accrued Leave

4.0503.02.1 Accrued Leave G/P

Neil advised that the rule, with proposed modifications approved at the previous meeting, was signed by the Chancellor on 9/16/24 and published on the AR website. The proposed modifications were also posted for employee comments.

With reference to Vacation Leave point 4 and Sick Leave point 5, the Council discussed comments received from employees and agreed that additional modifications are needed to clarify when the accrual of sick leave begins and how it is calculated.

LMC suggested that best practices regarding payment of unused sick and vacation leave be researched. Neil tasked HR to conduct a survey of peer institutions and prepare a report for the Council. He noted that the Guidehouse consultants (hired for a compensation study currently in progress) might also be a resource for this information.

With reference to Vacation Leave, point 7, Miguel suggested that a specific timeframe for the supervisor's advanced approval of leave requests be formalized. After discussion, the Council did not reach a consensus on this point and noted that further consideration is required.

HR will draft proposals for the AR and G/P that include the revisions approved during discussion and will present the revised drafts to the Council at the next meeting.

B. 1.0200.01 College Seal & Logo

Alex Bryant reviewed comments received from employees. A few minor suggestions were accepted for inclusion in the final draft. On motion, and vote, the AR was approved to send to the Chancellor with the accepted modifications.

III. Consent Items

A. 2.303.01 Legal Counsel

Neil presented the rationale for the proposed modifications. After discussion, the Council recommended that the draft be further developed and placed on a future agenda.

IV. Other Business

A. 4.0702.01 Resolution of an Employee Grievance

Jon Luckstead proposed that a sub-committee of the ASC be commissioned to review the AR in light of questions that have been raised regarding ambiguities in the implementation of certain aspects of the process (namely the appointment of committee and council members) following the amendment of the rule on 8/12/24. After some discussion, Neil advised that he will confirm with the process owner (the ERO) that each Association's leadership may appoint new members of the Appeals Committee and Grievance Review Council for the minimum 2-year terms commencing after 8/12/24.

AGENDA