June 11, 2025

 MINUTES

Called to Order:   1:12 pm

Adjourned:   3:01 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Donald Becker, "LMC" Lisa Marie Coppoletta, Perry Crafton, Larry Davis, Miguel DeLeon, Youssef El-Hage, Michael Garcia, Victoria Garza Gonzales, Don Morris , Wajma Nasher, Roxane Royalty, Victor Sibaja-Molina (for Eileen Eiden, APTE)

Absent: Elma Benevides, Azure Brown, Jenna Cullinane Hege, Eileen Eiden , Nathaniel Hellman, Laura Marmolejo, Gloria Dove-Owens, Kelly Torrico

Guests: David Albert, Charlene Buckley, Amanda Dean, Jon Luckstead, Amber Luttig-Buonodono, Michael Midgley, Anaka Rivera, Austin Wood

Minutes: Catherine Namour 

Next Meeting:  July 2, 2025

I For Information/Discussion

A. Review of minutes, May 7, 2025

On motion and vote, the minutes were approved as noted.

II. Proposed Drafts for Posting and Distribution

A. Resolution of an Employee Grievance (Administrative Rule and Guideline/Procedure

1.   4.0702.01   Resolution of an Employee Grievance
     4.0702.01.1   Resolution of an  Employee Grievance Guideline/Procedure
   
   

   1. Neil provided a synopsis of the history of revisions to the AR and G/P since September 2023 as well as the proposals to amend the documents currently in effect (dated 8/12/24) that have been presented to the Council during FY25.
      
      

   2. The proposal currently before the Council was prepared by Mike Midgley using solicited input from a variety of stakeholders.  The Council agreed this proposal will be considered the baseline proposal going forward and it will be referred to as the "shared Association" version.
      
      

   3. Anaka Rivera presented recommendations by the Faculty Senate for revisions to the Guideline/Procedure:

      • Section III, Appeals, item B, regarding the selection process for standing pool of Appeals Committee members
        -  On motion and vote, the Council accepted a recommendation to add language, to be composed by Anaka, that clarifies the process and increases transparency. 

      • Section III, Appeals, item B regarding the training and direction of the Appeals Committee
        -  On motion and vote, the Council accepted a recommendation to add language, to be composed by Anaka, regarding the details of training provided by the Employee Relations Officer (ERO).

      • Relationship between the Grievance Review (GR) Council and the ERO, and committee transparency
        -  On motion and vote, the Council accepted a recommendation to add language, to be composed by Anaka, regarding the membership of the GR Council and its committees, as well as requirements for posting Council/committee membership on the ACC Employee Grievance Process webpage.
        -  For clarity, Neil noted that the GR Council is not recognized as an official shared governance group.  

      • Section IV, Privacy - NDA Clause
        - On motion and vote, the Council accepted a recommendation to strike the paragraph regarding non-disclosure requirements for the members of the Appeals Committee and add alternative language to be composed by Anaka.
        
        

   4. Anaka noted that some concern had been expressed regarding frivolous filings and potential weaponizing of the grievance process. Neil acknowledged the comment and asked Anaka to propose language to address the concern for discussion at the next meeting. 

2. Proposed revisions from the ERO

    4.0702.01 Resolution of an Employee Grievance

        4.0702.01.1   Resolution of an  Employee Grievance Guideline/Procedure

Deferred due to time constraints.

AGENDA

I For Information/Discussion

A. Review of minutes, May 7, 2025

II. Proposed Drafts for Posting and Distribution

A. Resolution of an Employee Grievance (Administrative Rule and Guideline/Procedure

1. Submitted by "LMC" Lisa Marie Coppoletta, AFA President:

      4.0702.01   Resolution of an Employee Grievance

      4.0702.01.1   Resolution of an  Employee Grievance Guideline/Procedure

2. Above draft with additional suggested changes submitted by Austin Woods, Employee Relations Officer (ERO)

    4.0702.01 Resolution of an Employee Grievance

        4.0702.01.1   Resolution of an  Employee Grievance Guideline/Procedure