ASC - June 3, 2026

June 3, 2026

DRAFT MINUTES

Called to Order: 1:02 pm

Adjourned: 3:04 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Traci Allen, Chris Beckermann, Elma Benevides, Tina Carver, Perry Crafton, Miguel DeLeon, Eileen Eiden , Mike Garcia, Aaron Henry, Barbara Jorge, Laura Marmolejo, Jeremy Mash, Don Morris , Wajma Nasher

Absent: Jenna Cullinane Hege, Minnie DuPlantis, Michelle Iskra, Mervin Jones, Kelly Torrico

Guests: David Albert

Minutes: Catherine Namour

Next Meeting: July 1, 2026

I For Information/Discussion

A. Review of minutes, May 13, 2026

On motion and vote, the draft minutes were approved as noted.

II. Consent Items

A. 7.0301.01 Management of Employee Information

7.0301.01.1 Management of Employee Information (Guideline/Procedure)

Elma advised that the documents were reviewed by HR and do not require any substantive changes at this time. In accordance with AR 2.0800.01, Administrative Implementation of Board Policy, regarding non-substantive modifications, they are recommended for submission to the Chancellor for signature.

A minor business title change was suggested by Miguel.

The Council discussed the potential benefits of posting the consent items for employee comments.

A motion was made by Don to post the documents for employee comments. Upon second and vote, the motion was not approved (vote: Y-4, N-7, A-3)
A subsequent motion was made by Jeremy to forward the documents directly to the Chancellor for signature. Upon second and vote, the motion was approved (vote: Y-9, N-3, A-2)

Neil will review AR 2.0800.01 to determine whether revisions are warranted.

II. Review Following Posting for Employee Comments

A. 3.0700.01 Management Safety Statement
(Renamed to "Environmental Health and Safety Program")

Mike shared the employee comments, which resulted in one minor change to the draft. On motion and majority vote, the Council approved the document to be sent to the Chancellor for signature.

B. 4.0300.11 Telework

4.0300.11.1 Telework (Guideline/Procedure)

The Council discussed at length the comments and questions received from employees. Aaron stressed that both he and the Chancellor wish to inform the college community of the proposed changes as soon as possible, allowing impacted individuals to make necessary adjustments to their personal circumstances.

The Council proposed revised language in the AR to:

expand the Value Statement and Purpose Statement to support the scope and intent of the proposed changes to the rule;
allow for management discretion when establishing telework schedules; and
support the requirement that all departments must ensure in-person support is available at all times during the College's standard hours of operation.

Upon motion and majority vote, the Council voted to support the two basic pillars proposed in the draft:

a general two-day-per-week telework limit, granting the highest-level administrator discretion when approving telework arrangements; and
in-person support across all departments during normal operating hours.

Upon motion and majority vote, the Council approved the AR and G/P to be reposted for employee comments with the additional changes approved at this meeting.

III. Proposed Drafts for Posting and Distribution

A. 4.0300.11.2 Telework: Faculty Work Location and Expectations for On-Campus Presence (Guideline/Procedure)

Neil advised that the ASAC is currently working to update the Faculty Workload administrative rule, which will incorporate policies regarding telework. In the meantime, the ASAC would like to instate a proposed set of guidelines for faculty teleworking so that a policy is in effect for faculty by Fall 2026 to comply with the recent legislation (TEC 59.112).

Upon motion and majority vote, the Council approved the proposed new G/P to be posted for employee comments.

AGENDA