9323 - Agenda for Regular and Special Meetings

Bylaws of the Board

9323 - Agenda for Regular and Special Meetings

Agenda for Regular Meetings

The Superintendent in cooperation with the Chairperson of the Board of Education (Board) shall prepare an agenda for each regular meeting. Any member of the Board may call the Superintendent and request any item to be placed on the agenda no later than 72 hours prior to the legally required public posting of the agenda.

Posting of the Agenda

At least 24 hours prior to the time of the regular meeting, the agenda shall be posted in the office of the Town Clerk and at the Board Offices in a location available to the general public.

Altering the Agenda

Upon the affirmation vote of two-thirds of the members of the Board present and voting, any, subsequent business not included on the agenda of the regular meeting may be considered and acted upon at such meeting.

Agenda for a Special Meeting

The notice posted for the special meeting which shall specify the time and place of the special meeting and the business to be transacted. Only the business included in the posted agenda may be conducted.

Procedures to be as followed:

1. Agenda is developed collaboratively by the Board Chair and Superintendent at the Agenda Planning Meeting; additional topics may be added as per this policy.

2. Agenda is published by the Superintendent and the Executive Assistant to the Superintendent; it is given to the Board Recording Secretary.

3. Finalized agenda is posted at the Town Hall by Board Recording Secretary.

4. Town Clerk signs and dates posted agenda and a copy for Board files.

5. Each school is provided an extra copy of the agenda, and any minutes included on the agenda, to post for the public. This is provided in the administrative Board packet and marked “Please Post” by the Executive Assistant to the Superintendent.

6. The Executive Assistant to the Superintendent posts a copy of the agenda in the lobby to the Central Office.

7. Minutes are completed and emailed by the Board Recording Secretary to the Board Chair for review no later than four (4) calendar days following the meeting.

8. A copy of the meeting minutes is provided for the Superintendent to review honoring the same time frame.

9. Corrections are made and the minutes are posted by the Board Recording Secretary at the Town Hall within the seven calendar day time frame, designated by State Law, for the posting of minutes.

10. The Board of Education Recording Secretary will provide a copy of the posted minutes to the Executive Assistant to the Superintendent for inclusion in the Board Meeting Packet.

Legal References:

Connecticut General Statutes

1-225 Meetings of government agencies to be public. (as amended by PA 07-213)

Bylaw Adopted: June 14, 2012

Revised: November 2019