3160 - Budget Transfers

Non-Instructional Operations 

3160 Board Budget Procedures and Line Item Transfers 

In accordance with Connecticut General Statute §10-222, the Board of Education (Board) shall prepare an itemized estimate of its budget each year for submission to the fiscal authority for review and appropriation. For purposes of this policy, an itemized estimate means an estimate in which the following broad budgetary categories are divided into one or more line items. Also, for this policy, the Account Areas used in the Board of Education’s general ledger account code structure will be defined as line items. Below are the examples of account areas/line items.

Administrative Salaries -110, 211, 215 Student Activity - 100 

Certified Salaries - 213 Technology – 231 

Non-Certified Salaries – 214, 610 Health Care – 300 

Benefits/Insurance – 810, 820 Equipment – 120, 721, 730 

Contracted Services - 620 Library - 230 

Utilities - 640 Supplies, Textbooks, Materials – 220, 240, 250 

Transportation - 520 All Other Expenditures 130, 729 

Tuition - 140 

Following the annual appropriation, the Board shall meet and revise such itemized estimate, if necessary, and adopt a final appropriated budget for the year. Line items in the budget may be allocated more specifically by the Superintendent or his/her designee in the development, administration and monitoring of the budget. 

The Superintendent and/or his/her designee shall be responsible for administering and monitoring the budget through the course of the year. The Superintendent or his/her designee shall maintain a system of appropriate expenditures and encumbrance accounting that is organized to conform with the requirements for State and Federal Accounting Reports. Periodic reports shall be prepared in the same format as the annual budget showing for each line item the appropriated budget amount, expenditure to date (to include encumbered and expended amounts). 

The Board of Education may transfer any unexpended or uncontracted-for portion of any appropriation for school purposes to any other item of such itemized estimate, but expenditures shall not exceed the appropriation made by the fiscal authority combined with such money as may be received from other sources for school purposes. 

The Superintendent or his/her designee shall recommend to the Board transfers from one line item (as set forth above) to another as needed. All transfers will be presented and individually reviewed and approved by a motion. 

Business/Non-Instructional Operations 

Budget Line Item Transfers 

The Superintendent or his/her designee is authorized to over expend or transfer funds from any line item in an amount up to $10,000, under emergency conditions if the urgent need for the transfer prevents the Board from meeting in a timely fashion to consider such transfer. All transfers made in such instances shall be announced at the next regularly scheduled meeting of the Board of Education and a written explanation of such emergency transfer shall be provided. 

Legal Reference: Connecticut General Statutes 

10-222 Appropriations and budget. Financial information system. (as amended by P.A. 13-60, An Act Concerning The Consolidation of Non-educational Services) 

Adopted: September 1998 

Revised: May 2000, October 2019