5135 - Solicitation in the Schools Fundraisers

Windsor Locks Board of Education

Manual of Policies, Regulations, and Bylaws

Section: STUDENTS Definition: POLICY

Title: Solicitation in the Schools Number: 5135

     Page: 1 of 3

Adopted: February 1975

Revised: January 2003

Replaces:

The Windsor Locks Public Schools shall cooperate with school affiliated and service organizations that propose fund raising activities, which are deemed by the school administration to be beneficial to the students and/or the education program. Only those fund raising activities approved in advance by the Superintendent of Schools shall be permitted to take place on school grounds or in the community when the fund raising activity is school related. The following factors shall be considered in granting such approval.

a) The proposed benefits to students, who either participate in or benefit from the proposed fund raising activity.

b) Any potential adverse effects upon students, (i.e., pressure to contribute or potential embarrassment for not participating).

c) Time limitations during the school day, including consideration of other fund raising activities also taking place.

d) Potential for either positive or adverse effects upon the curriculum and courses of study.

The schools have a responsibility to safeguard students and parents from possible adverse aspects of fund raising plans. The Superintendent shall develop procedures for approval or rejection, and ongoing monitoring of all school solicitations, employing the following guidelines:

1. Activities which contribute to the welfare of children such as scholarships, recreational and educational activities are to be encouraged.

2. There shall be no cause for embarrassment to staff or students who cannot or do not choose to participate. All participation shall be voluntary.

3. No student shall be required to purchase material or incur any expense as a condition of participation in a curricular activity.

4. No student shall be required to purchase any material or incur any expense as a condition of participation in a fundraising activity.

5. The building administrator shall make provision for appropriate student opportunity to participate in a curricular activity through suitable school activity funds if a student is unable to participate due to lack of financial resources.

6. Interclass competition is to be discouraged.

7. No activity shall be conducted within a school building during the regular school day for which admission charges shall be made to the student body. No admission charge shall be permitted from any member of the student body during the school day.

8. School related and service organizations may communicate with parents regarding fundraising activities through pupil distribution of written announcements, which have been approved by the school administration.

9. All written or printed materials shall carry the name of the sponsor. The use of the name or endorsement of Board of Education shall not be used on any materials, without the specific consent of the Board.

10. No student or member of the teaching staff shall participate in or sponsor any gambling or lottery activity or any other game of chance, without the consent of the Board of Education.

11. Food sales at pooling places on Election Day shall be permitted, subject to any requirements of State Law.

Reference: CGS §10-237 School Activity Funds

POLICY EFFECTIVE AUGUST 2003

No fundraiser should be started without approval in advance from the respective building administrator and the Superintendent of Schools.

FORM A

APPROVAL FORM FOR FUNDRAISER EVENT

Windsor Locks Board of Education Policy 5135 requires advance approval of the Superintendent of Schools for all school fundraising events, including those of the PTO. A sample of fundraising information going home with students must be pre-approved by the school administrator and accompany this form to be presented for the Superintendent’s approval.

This form must be submitted prior to any fundraising event. DO NOT order fundraising material until the Superintendent has approved your fundraiser (effective August 2003).