5138 - pay to participate

P5138

Students

Pay to Participate

The Windsor Locks Board of Education will review and, if determined to be financially necessary, approve an annual student participation fee (Pay to Participate) for students participating in any school-sponsored sports.  

Any changes to the Pay to Participate fee must be approved by the Board of Education prior to the start of a school year and will be posted on the Windsor Locks Public School’s website (www.wlps.org).

Except for athletic tryouts, this fee must be paid, or a waiver must be approved by the Superintendent, before participation is allowed. The submission of the waiver request must be completed online.  All payments will be submitted online via My School Bucks.   The fee for athletic teams is due within 14 calendar days after the official start of the season.  Pay to Participate fees are non-refundable and play time is not guaranteed.  The fee is $100 per sport.  

The Superintendent may grant a waiver of the fee which will be based on need. All students with financial hardships must complete a waiver form (appendix A) for a reduction or exemption from the Pay to Participate fee. Board employees who coach/advise a team/activity for which a Pay to Participate fee is authorized will notify student participants and their parents/guardians of the availability of the fee waiver.

The guidelines of this policy will also be used for parents/students seeking a reduction or

exemption from the fee for the student one-to-one device insurance program.

Policy Adopted: 8/21/2025

Policy Revised: 8/27/25

Windsor Locks Public Schools

Waiver of Pay to Participate 

Please submit this form to the Principal 

Student Name: ________________________________  School: ___________   Grade: ______

Address:  _____________________________________ Phone Number: _________________

Parent/Guardian Email: _________________________________________________________

Name of Sport:  _______________________________________________________________

I/We understand that determination of eligibility for a waiver of fee requires an evidence-based need.  Consideration for
    granting a waiver is predicated on a review of documents including, but not limited to, financial hardship.  You
    must attach parent/guardian     proof of income for the current year (paycheck stub, unemployment benefits,
    Social Security/disability benefits).

Please Note: unless the financial information listed above is shared, your request cannot be considered.

I/We hereby request that my/our child named above be excused from the requirement for payment of the Pay to
    Participate Fee based on financial hardship.  (Please provide below any additional information of financial hardship).

___________________________________________________________________________

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___________________________________________________________________________

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                                                                 _______________________________________

                                                                     Signature of Parent/Guardian

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For Administrative Use Only - Do not write below

Date of Review:  _______________  Waiver Granted: _____       Waiver Denied:  _________

Date of Notice to Applicant: ____________   Signature of Principal:  ___________________