Embedded Files
What
What
Storage of hard copy documentation (examples include: NPWS+ BMCC licences, vehicle registration etc)
Who
Who
Office Assistant or MD
When
When
As needed
Where
Where
The two filing cabinets in Head Office
Why
Why
Most of our documentation is stored digitally in our Google Shared Drive HOWEVER every now and then we receive paper documentation that needs to be stored and accessible.
What documents do we receive paper copies for?
What documents do we receive paper copies for?
There are a few documents that each year are sent as hardcopy:
BMCC license agreement
NPWS eco-pass
The occasional accounting-related document
The occasional MAG waiver that has not been completed online via Google Forms.
On these rare occasions, if it is possible request that all future correspondence be sent as digital copies.
Scan and digitize important paper copies
Scan and digitize important paper copies
For all important documents (BMCC & NPWS licences etc) before filing hardcopy, please ensure the document is scanned and saved on the Google Team Drive.
How is the filing cabinet organised?
How is the filing cabinet organised?
If this is not possible to obtain an online copy, documents should be filed away in the office in their respective folder (top drawer in office):
MAG - BMCC
MAG Program Docs (Medical Forms, Waivers Etc)
MAG L&D
Workers Comp
National Parks Eco Pass
Public liability
MAG legals
Gear supply and ranges
Future Correspondence
Future Correspondence
On the rare occasions, if it is possible request that all future correspondence be sent as digital copies.
It is our policy/preference that all statements, invoices, agreements be sent/stored electronically.
It is our policy/preference that all statements, invoices, agreements be sent/stored electronically.
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