On this page you'll find the following information for coding line items :
What code to use
Travel and Accommodation (Account 465)
Office Admin + James
Day-to-day operations
xero.com
Requesting payment, maintaining accurate records, tracking payments, and ensuring effective communication.
It is super important that you code each line item to the correct account. The sales account is determined by the type of engagement. The main accounts you will be coding to are:
Income
219 Sales - virtual keynote
220 - virtual immersive
221 - virtual keynote
224 - sales MAG
225 Speaking
226 Workshops
227 Teambuilding
228 Immersive
229 Book & DVD sales
Expenses
465 Travel and accomodation (see below)
All travel and accomodation (meals, flights, fuel etc) that are associated with the keynote delivery go to this account.
Check the booking agreement to see if for T&E there is a:
fixed amount listed in agreement (do not need to forward travel receipts to client)
Reimbursement (all travel receipts need to be forwarded to client)
You can either list each item as a seperate line item (better for complex T&E- makes reconciling easier and more transparent) or add them all up.
It is important that receipt copies are forwarded to client with the invoice if the client has agreed to reimburse travel expenses.
These should be saved in the client file: Google Drive ▸ Shared drives ▸ MyAdventure Group ▸ Work ▸ CONFERENCE ENGAGEMENTS ▸ 2019 SPEAKING ▸ SPEAKING AGREEMENTS
Last Update Date: 26/06/23
Updated By: Lesley