Coding Line Items

It is super important that you code each line item to the correct account. The sales account is determined by the type of engagement. The main accounts you will be coding to are:

Income

• • 219 Sales - virtual keynote

  • 220  - virtual immersive

  • 221 - virtual keynote

  • 224 - sales MAG

  • 225 Speaking

  • 226 Workshops

  • 227 Teambuilding

  • 228 Immersive

  • 229 Book & DVD sales

Expenses

• • 465 Travel and accomodation (see below)

• All travel and accomodation (meals, flights, fuel etc) that are associated with the keynote delivery go to this account.

• Check the booking agreement to see if for T&E there is a:

  • •  fixed amount listed in agreement (do not need to forward travel receipts to client)

    • Reimbursement (all travel receipts need to be forwarded to client)

•  You can either list each item as a seperate line item (better for complex  T&E- makes reconciling easier and more transparent) or add them all up.

• It is important that receipt copies are forwarded to client with the invoice if the client has agreed to reimburse travel expenses.

• • These should be saved in the client file: ‎⁨Google Drive⁩ ▸ ⁨Shared drives⁩ ▸ ⁨MyAdventure Group⁩ ▸ ⁨Work⁩ ▸ ⁨CONFERENCE ENGAGEMENTS⁩ ▸ ⁨2019 SPEAKING⁩ ▸ ⁨SPEAKING AGREEMENTS⁩