Hiring and Managing Faculty (Instructors)

Hiring and Managing Faculty (Instructors)

Workday is the system used for all recruiting, hiring, onboarding, and staff management tasks. This includes faculty (termed “Instructors” in Workday) and adjunct hires. Workday offers the opportunity for more self-service by users, as well as a more streamlined experience for managers and those responsible for hiring instructors. 

While there are similarities and overlap with the hiring and management of non-academic workers, some aspects unique to faculty exist. 

Workday will be utilized for the following instructor hiring and management-related activities: 

• Hire Instructor or Adjunct Faculty

• Assign Academic Appointment

• Designate Instructor Eligibility

Key Changes for Academic Faculty Managers: 

Assign Academic Appointment – Any individual who will have teaching responsibilities will need to be assigned an Academic Appointment. 

Designate Instructor Eligibility – After an individual is assigned with an Academic Appointment, they will need to be officially designated as an “Instructor” in Workday. This is essential to populate as an instructor when creating course sections. 

Navigation Tips

• • Create filters for your My Tasks 

  • Customize your Workday apps

  • Add Student as a pinned category in searches 

  • Schedule any reports by preference

Common tutorials for Managers are:

• Checklist for Managers

• Hiring Managers- Accessing Job Requisition and Candidates

• New Hire Request Form

• Employee Hire Flow Chart (includes Faculty/Instructor Hires)

• Adjunct Faculty/Temp Hire Flowchart

• Additional Navigation for Managers

The topmost commonly used reports for your area include:

My Workers

View a list of workers who report to you, either directly or as part of a matrix organization. Details include worker name, reporting type, position, organization, public contact information, and business site. Enables you to view the names, positions, and locations of your workers.

Onboarding Status Summary

This advanced report enables managers to view the summary of a recently hired worker's onboarding status for a supervisory organization. Examples: Worker, worker's contact information, hire date, position, hiring manager, status of Onboarding business process. The report uses the Onboarding Business Processes Effective After Date data source.

Academic Faculty - Time in Rank

Report returns appointment and rank information in a table for an Academic Unit or Academic Unit Hierarchy.

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