How to View Your Workday Profile

Click this icon and then select to "View Profile"

Actions Button

Provides quick access to a variety of tasks and options related to the employee profile, such as

updating personal information, requesting time off, viewing compensation details, managing

benefits, and initiating job changes. It allows users to perform specific actions or updates

directly from the employee’s profile.

Organizational Chart

The Organizational Chart is a visual representation of the company's structure, showing the

hierarchical relationships and reporting lines between employees and departments. It helps to

illustrate how roles and responsibilities are distributed within the organization.

Actions Button

Organizational Chart

Summary

• Switching Between Worker and Student Accounts in Workday

Overview

Job

Compensation

• How to View Period Activity Pay in Workday

Benefits

• Professional Exempt Personnel/Faculty-Changing Benefits Due to Qualifying Life Event in Workday

Absence

• How to Request Leave in Workday

Pay

• Update Tax Elections in Workday Profile

• Direct Deposit Setup/Viewing Payslips

• Direct Deposit Setup/Viewing Payslips

Contact

• Update Home/Work Contact Information in Workday

• How To Add Emergency Contacts In Workday

Personal

• How To Edit Your Personal Information in Workday

• Changing Your Preferred Name in Workday Profile

• Change My Government IDs in Workday

Performance

Career

Feedback

Academic

Company Property

Travel

Summary

Provides an overview of the employee's job title, position number, location, management

details, job history, skills, contact information, and other relevant job-related information.

Overview

Active Person Profiles

• Contains a summary of the employee's active roles within the organization, worker and student. This may include key details such as current position, department, and reporting structure. 

Jobs

• Provides a list of the employee's current and past jobs within the organization, including job titles, departments, start and end dates, and job statuses. This section shows how the employee’s roles have evolved over time.

Worker History

• Displays a detailed timeline of the employee’s entire work history within the company, including job changes, promotions, transfers, and other employment events. It offers a comprehensive record of all position-related changes during their tenure.

Job

• Job Details 

  • Provides detailed information about the employee’s current job, including job title, FTE, position number, department, location, and employee type. 

• Employment Data 

  • Includes specific data related to the employee’s employment status, such as FTE, base salary in compensation, time type (full-time, part-time), and employee type. 

• Service Dates 

  • Displays key dates related to the employee’s time with company, such as hire date, promotion dates, and any other significant employment milestones. 

• Manager History 

  • Shows a record of the employee’s past and current managers, including the dates they were managed by each person and any changes in managerial relationships. 

• Management Chain 

  • Illustrates the hierarchical structure of the employee’s reporting lines, showing their direct manager and any higher-level supervisors within the organization. 

• Organizations 

  • Details the organizational units or departments the employee has been part of, including current and past affiliations. 

• Support Roles 

  • Lists any additional roles or responsibilities the employee holds that support their primary job, such as committee memberships or special project roles.

• Job History 

  • Tracks the employee’s job changes within the organization, including promotions, transfers, and role modifications, with relevant dates and details. 

• Worker History 

  • Provides a comprehensive record of the employee’s entire work history within the company, including job changes, promotions, and transfers. 

• Additional Data 

  • Contains any extra or specialized information related to the employee’s job that doesn’t fall into the other categories, such as benefits eligibility and Sunlife Accident Plan Beneficiaries. 

Compensation

• Compensation

  • Displays detailed information about the employee’s current compensation, including base salary or hourly rate, compensation plan, and any additional compensation elements. It may also include eligibility for bonuses or stock options.

• Total Rewards

  • Provides a comprehensive overview of the employee’s overall compensation package, including salary.

• Pay Change History

  • Tracks all changes to the employee’s pay, including salary adjustments, promotions, bonuses, and any other compensation modifications. It shows the dates and reasons for each change, providing a historical record of the employee’s compensation evolution.

• Current Activity Pay

  • Displays details of the employee’s current activity-based pay, such as stipends, additional work assignments, or temporary roles. It shows the start and end dates of each activity and the pay rate.

• Historical Activity Pay 

  • Provides a record of past activity-based pay assignments that the employee has completed. It includes details of the roles, payment amounts, and the time frames during which the activities occurred. This tab offers a historical view of non-regular compensation. 

Benefits

• Benefits

  • Displays the employee's enrolled benefit plans, including health, dental, vision, life insurance, and disability coverage. It also outlines available benefits options and any applicable costs or contributions.

• Benefit Election History

  • Shows a record of all past and current benefit elections, including the selected benefit plans, coverage levels, effective dates, and any changes made over time.

• My Retirement Savings

  • Provides an overview of the employee’s retirement savings plans, such as 401(k) or pension plans. It includes current contributions, employer matches, account balances, and available investment options.

• My Dependents

  • Lists the employee’s dependents, such as children or spouses, who are covered under the employee’s benefits plans. This section allows the employee to view or update dependent information.

• My Beneficiaries

  • Displays the designated beneficiaries for the employee’s insurance policies or retirement savings plans. It includes details such as beneficiary names, relationships, and distribution percentages.

• Additional Data

  • Contains any extra or specialized information related to the employee’s job that doesn’t fall into the other categories, such as benefits eligibility and Sunlife Accident Plan Beneficiaries

Absence

• Absence Requests

  • Displays a history of all absence requests made by the employee, including details on request dates, types of absences (e.g., vacation, sick leave), approval status, and duration. 

• Absence Balance

  • Shows the employee’s current balance of available time off, including annual leave and sick leave. It tracks accruals and usage to provide a real-time view of remaining time off.

• Leave Balance

  • Displays information on any formal leave of absence, such as medical leave, parental leave, or extended unpaid leave. It includes the start and end dates of the leave, the type of leave, and any remaining balance or entitlement for future leave.

Pay

• Results

  • Displays an overview of payroll calculations for each pay period, including gross pay, taxes, deductions, and net pay. This tab provides details on how the final paycheck amounts were determined.

• Input

  • Shows manual payroll inputs or adjustments entered for the employee, such as one-time bonuses, corrections, or special payments. It also includes overrides to standard pay settings.

• Tax Elections

  • Provides information on the employee’s tax filing status and elections for federal, state, and local tax withholdings. It allows employees to view or update their tax details.

• Withholding Orders

  • Displays any court-mandated wage garnishments, such as child support or tax levies. This tab includes details on the amount withheld, frequency, and remaining balance. 

• Payment Elections

  • Shows the employee’s payment preferences, such as direct deposit accounts, prepaid cards, or paper check options. Employees can manage where and how their paycheck is distributed.

• Pay Group

  • Identifies the payroll group to which the employee belongs, determining the pay schedule (e.g., biweekly, monthly). It also includes any specific rules or variations that apply to the group.

• Payslips

  • Provides access to the employee’s payslips, showing detailed breakdowns of earnings, deductions, taxes, and net pay for each pay period. Employees can view or download payslips from this tab.

• Costing Allocations

  • Tracks how the employee’s pay is allocated across various departments, projects, or funding sources. This is especially useful for employees whose work is split across different cost centers.

• Voluntary Deductions

  • Lists any optional deductions the employee has opted into, such as retirement contributions, charitable donations, or other benefit-related deductions like commuter benefits.

Contact 

• Contact 

  • Displays the employee’s personal contact information, including primary and secondary phone numbers, email addresses, and home or mailing addresses. Employees can update their contact details here to ensure they are accurate and up to-date. 

  • Update Home/Work Contact Information in Workday 

• Emergency Contacts 

  • Lists the employee’s designated emergency contacts, including names, relationships, and contact information. This section allows employees to add, update, or remove emergency contacts in case of any unforeseen situations. 

Personal

• Personal Information 

  • Contains key personal details such as date of birth, gender, marital status, and nationality. Employees can view or update this information as needed, depending on company policy.

• Names

  • Displays the employee’s legal name, preferred name, and any other name variations used within the organization. This tab allows employees to update their preferred or legal name as appropriate.

• IDs

  • Shows employee identification numbers, such as social security numbers, employee IDs, or national identification numbers, used for payroll, tax, and verification purposes. This information is typically secure and requires special permissions to update.

• Documents 

  • Houses important personal documents, such as scanned copies of IDs, work permits, visas, or any other documents required for employment. Employees or HR can upload and manage these files as needed for compliance or record-keeping.

Performance

• Individual Goals

• Displays the employee’s active personal and professional goals, set by the employee or manager. Goals can be tracked, updated, and completed, providing a way to monitor progress over time.

• Archived Goals

  • Contains past goals that have been completed or archived. This section serves as a historical record of the employee’s previous objectives and achievements.

• Competencies

  • Lists the employee’s key competencies, such as skills, knowledge areas, and behavioral attributes, which are evaluated during performance reviews. This tab helps track growth in specific areas relevant to the employee’s role.

• Development Items

  • Outlines action plans or areas for improvement aimed at the employee’s growth and development. These items are typically linked to performance feedback and are meant to support ongoing professional development.

• Performance Reviews

  • Shows the employee’s completed performance evaluations, including ratings, manager feedback, and overall performance summaries. Employees can review past reviews and track their progress through this tab. Performance plannings, Mid-Years, and Final Reviews will be viewable here.

Career 

• Development Items 

• Tracks any action plans or goals aimed at enhancing the employee’s skills and performance. These items are usually created in response to performance reviews or as part of a development plan to help the employee grow within the company. 

• Interests 

  • Allows the employee to indicate career interests, such as roles, departments, or projects they wish to pursue. This helps managers and HR align development opportunities with the employee’s aspirations. 

• Skills 

  • Displays a list of the employee’s skills, which can be self-assessed or endorsed by others. This tab also allows employees to update and add new skills, providing a comprehensive view of their capabilities. 

• Succession Profile 

  • Displays the employee's readiness for future leadership roles, key competencies, career interests, and any inclusion in succession plans. It also outlines development plans aimed at preparing the employee for future positions. 

• My Job Applications 

  • Tracks the employee’s internal job applications within the company. It shows the status of each application and provides details on roles applied for, helping employees stay updated on their career moves. 

• Talent Pools for Worker 

  • Indicates if the employee is part of any internal talent pools that match them with future job opportunities or leadership roles based on their skills and potential. 

• Internal Projects 

  • Displays any internal projects the employee is involved in or has completed. It allows employees to showcase their contributions to cross-departmental initiatives or special assignments. 

• Education 

  • Lists the employee’s educational background, including degrees, certifications, and institutions attended. This section provides a detailed overview of academic qualifications relevant to their career development. 

• Languages 

  • Shows the languages spoken or understood by the employee, along with their proficiency level. This is helpful for roles that require multilingual skills or international collaboration. 

• Achievements 

  • Records the employee’s notable achievements within the company or in external contexts. This could include awards, recognitions, or significant project milestones that contribute to their career profile. 

• Training

• Tracks any formal training courses the employee has completed or is currently enrolled in. This tab helps monitor professional development and learning initiatives aligned with career progression. 

• Talent Statements 

  • Contains personalized statements provided by the employee that describe their strengths, career goals, and contributions. This offers a qualitative view of the employee’s talents and ambitions. 

• Talent Cards 

  • Provides a summary of the employee’s skills, competencies, experience, and potential for future roles. This card is used by HR and managers to quickly assess the employee’s qualifications for new opportunities or promotions. 

Feedback 

• Feedback Received 

  • Displays all feedback the employee has received from colleagues, managers, or direct reports. It includes both formal and informal feedback, helping employees gain insight into their performance and areas for improvement. 

• View Feedback Received 

  • Provides a detailed view of individual feedback entries the employee has received. This allows employees to review specific comments, ratings, and suggestions from others, offering more granular insight into performance. 

• Feedback Requested 

  • shows feedback requests made by the employee, either for themselves or for others. It tracks the status of the requests and allows employees to follow up on pending feedback. 

• Feedback Given 

  • Displays all feedback the employee has provided to others. It allows the employee to review the feedback they've shared with colleagues, helping track contributions to peer or team development. 

Academic 

• At A Glance 

  • Provides a quick summary of the employee’s academic appointments and key information, such as current roles, departments, and relevant academic history. It offers an overview of the faculty member’s engagement with the institution. 

• Current Appointments

  • Lists the employee’s active academic appointments, including their current title, department, and appointment dates. This section shows the employee’s ongoing roles within the institution. 

• Appointment History 

  • Displays a record of past academic appointments, including previous roles, departments, and appointment periods. This tab provides a historical view of the employee’s academic career progression within the organization. 

• Period Work Status 

  • Tracks the employee’s work status during different periods, such as full-time or part time, along with any sabbaticals or other academic leaves. It helps to monitor fluctuations in their appointment status over time. 

Company Property 

• Displays information about company-issued credit cards, including card type, issue date, credit limits, and current status. 

Travel 

• Displays information about company-issued credit cards and other information for their travel profile.

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