Clubs: Agency vs Program

Most clubs have an Agency account and a Program account. There is a very important distinction between the two accounts, even though they are for the same club. 

The Agency account has a worktag in the form of AG###. The AG number is your driver worktag. The related worktags for all agency accounts are CC0197 (Clubs), FD023 (Agency & Trust Fund), and FN50 (Agency - Clubs). This account is NOT associated with AS&F and NEVER receives institutional funding. Think of this account as your club’s savings account, as it DOES roll over each year and DOES NOT reset each year like other budgets. This is where you would deposit all the money from fundraising activities. 

The club’s Program account has a program number in the format PG####. The PG number is the driver worktag. Club Program accounts always have the associated worktags of CC0117 (AS&F General Administration), FD012 (Associated Students & Faculty Fund), and FN09 (Auxiliary Enterprises Expenditures). This where your club is awarded any funding from AS&F. The difference with this account is that if you don’t use this money by the end of the year, it DOES NOT roll over into the next fiscal year. Therefore, all AS&F awarded money should be utilized BEFORE the club’s agency money. This way, the club can keep the money that they’ve fundraised and use the AS&F sponsored funding first. 

To look up the Agency funds, use the report called ASU All Gift & Agency Restricted. To look up the Program’s funding, use the Cost Center Budget Status report.

This information is summarized in the graphic below. 

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Functional Office Contacts for this Page

Simone Lenzini

Budget Director

719-587-7851

Slenzini@adams.edu

Erin Stonebarger

Budget Analyst

719-587-8149

stonebargereg@adams.edu