Override Academic Requirement

STEP 1

Click in the Workday search bar

STEP 2

Type 'override Academic requirement for student'

STEP 3

Click on Override Academic Requirement for Student in the search results

STEP 4

Type the students name or ID number

STEP 5

Find the appropriate Academic Requirement either by using the menu items or by searching by a course in the requirement

STEP 6

Click on Override Type

STEP 7

Choose an override type. For this example we will chose Substitute Course

STEP 8

Click on OK

STEP 9

For a substitution, you will need to type the name of the course that is currently being asked for by the academic requirement

The Academic Requirement and eligibility Rule Meaning are listed on your screen if you need to reference them for course information.

STEP 10

Type the course that you are submitting

STEP 11

Select the course from the search results

STEP 12

Enter a comment - include your initials

STEP 13

Click on Submit

Option 2: Initiate override from the students..

STEP 14

Type students name into search bar

STEP 15

Click on studen's record in your search results

STEP 16

Click on Academics

STEP 17

Click on Academic Progress

STEP 18

Scroll to the appropriate academic requirement. You may need to use a combination of the main scroll bar and the section scroll bar.

STEP 19

Click on the related actions button next to the academic requirement

STEP 20

Hover of Academic Requirement and then click on Create Override

STEP 21

Click on Override Type

STEP 22

Select the desired override type. In this example we will choose Adjust Hours

STEP 23

Click on OK

STEP 24

For this exception type you will need to enter in the new value for required hours.

STEP 25

Enter you comment followed by your intials

STEP 26

Click on Submit

Following are the different types of Overrides

STEP 27

Add Course:

Use this override to add a course to a requirement, regardless of if the requirement was already a list or not. Can be done preemptively (without registration). Will need to type and select the appropriate course in the “Courses to Add” field. Then enter a comment describing why the override is being issued and sign with your initials.

Please note: This override will act differently based on the type of eligibility rule. If the eligibility rule says "Student has completed all of the following course(s):" then this override will essentially make the requirement an "and" rule, saying complete the course that is already in the academic requirement "and" the course I'm adding. If the eligibility rule says "Student has completed any of the following course(s)" then it essentially works as a substitution (this course "or" that course).

STEP 28

Adjust Course Count:

If you have a course count rule (EX. 3 courses from this list) use this override to adjust the number of courses required. Can be done preemptively. You will need to enter the new number of courses required. Then enter a comment describing why the override is being issued and sign with your initials.

STEP 29

Adjust Hours

If you have a unit rule (ex. 12 credits from this list) use this override to adjust the number of hours required. Can be done Preemptively. You will need to enter the new number of hours required. Then enter a comment describing why the override is being issued and sign with your initials. Then enter a comment describing why the override is being issued and sign with your initials.

STEP 30

Assign Course to Requirement

Allows you to assign an in-progress or completed registration to an academic requirement. This cannot be done Preemptively. You can use this task for either of the following reasons: 

1. To override a grade. For ex. if the requirrement was C- or better, you could apply a course with a D. You would need to enter a course in the 'Course Registrations to apply' field and then click 'Ignore Grade'. This will not apply an F or W to the Academic Progress Report (APR)

2. Put an alternative course in the list. You would need to enter course in the 'Course Registrations to Apply' Field.

Please not this is the preferred override type if you are applying either an ELEC, X79, or X99 course to a requirement  as it will allow you to select a specific course section. (For ex. if a student transferred in 5 ELEC 200 courses, this will allow you to choose a specific one. You will need to click the related actions (Twinkie) icon next to the course to view the course section title).

Then enter a comment describing shy the override is needed, followed by your initials.

STEP 31

Substitue Course:

Can be preemptive.this is used to substitute one tegistration for another (subtract a course, add another). then enter a comment why the overridis needed followed by your intials.

STEP 32

Waive Requirement:

Marks requirement as satified. You will need to choose an Override reason. Then add your comment followed by your initials.

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Functional Office Contact for this Page

Academic Advising

academicadvising@adams.edu

719-587-8336