June 2024 Grant Training Information 

Award vs Grant 

AWARD 

• Contains all encompassing information about the award 

• Processing "animal" for all grant related transactions from expenses to calculations to revenue recognition and reporting Summary: Name, Award Ref #, Assistanct Listing #, Calendar(Award and/or Grant Year(s) 

• Sponsor: Prime and/or Bill To, Payment Terms, Payment Type 

• Funding Details: Direct, F&A, Total Award 

• Award Lines: Grant, Separate Grants for Direct/Participant Support, Grant Years 

• Award Line Summary: Grant, Revenue Category, Line Type, Line Status, Line Amount, Billing Schedule Billing Schedule: The mechanism used to generate billable transactions for invoices/cash requests 

• Plan: Budget 

• Award Tasks: Coming………….. 

• Billing & Receivables: Sponsor Invoices and all things related to billing 

GRANT 

• The driver worktag that assists with all things fiscal on the award for proper accounting and reporting 

Grant Related Worktags Reference Guide 

When the grant is set up in workday, the fund, cost center, and function will be assigned to the grant by the grants office Enter only the grant worktag. The fund, cost center, and function worktags will default in - PLEASE DO NOT CHANGE DEFAULTS 

• Grant name 

  • Please refer to the name assigned by the grants office on all documents and correspondence 

• Spend Category/Grant Exception Worktags 

  • Refer to the Grant Spend Category Reference Guide 

Grant Spend Category Reference Guide 

Following this template is necessary as it will assist in correct budgeting, reporting, and indirect cost calculations 

• Reporting Categories 

• Pay attention to Grant Exception Worktags 

  • Located in "Additional Worktags" in Workday 

  • Used for specific grant/purposes only 

• Unmapped - please notify grants office

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Functional Office Contact for this Page

Jody Mortensen 

719-587-7736 

jmmorten@adams.edu