New Hire Onboarding

When you first log into Workday, you will have an Announcement on the right-hand side to open your Onboarding Announcement. 

• You should receive a message from your manager, which will include details about key individuals you will be meeting.

Under the Proposed IDs, there is a plus (+) sign under National IDs to enter your Social Security Number. 

• Click the plus (+) sign and a row will appear to enter your information

• National ID Type - SSN

• Add/Edit - Enter number

• Issued/Expiration - enter if applicable

Adams State University requires your SSN for payroll purposes

In the next table, Additional Government IDs, click the plus (+) sign to add your government issued ID

• Click the plus (+) sign and a row will appear to enter your information

• Government ID Type - Government Issued ID Card w/ Photograph

• Add/Edit - Enter document number

• Issued/Expiration

Click Submit when complete

After you approve, you will receive a confirmation window that the event was successful, along with details on the next step in the onboarding process. Click on the blue Open icon to begin Update Contact Information

Update Contact Information

• Click the Add icon to add the corresponding information. 

• Submit when complete

The next task in your inbox is to Update Personal Information

Fill out all required "Personal Information."

Click Submit when complete

Complete Form I-9 - Section 1

• Complete all required fields, including your SSN

• Click Submit

When you submit, you will receive the next step to upload your documents for the I-9 Verification.

Workday only allows for a single document upload. If you are using documents from List B and C, you must photograph or scan them together for a single upload.

After you approve, you will receive a confirmation window that the event was successful, along with details on the next step in the onboarding process. Click on the blue Open icon to begin Complete State and Local Withholding Elections

Select the state you are located in to complete the state's W-4.

Click OK when complete

Complete the required information for the State and Local Withholding Elections.

Click Submit to complete Federal Withholding Elections

After you approve, you will receive a confirmation window that the event was successful, along with details on the next step in the onboarding process. Click on the blue Open icon to begin Complete Questionnaire

Select "YES" or "NO" depending on if you meet any of the conditions to elect PERA as your retirement plan.

After you approve, you will receive a confirmation that the event was successful, along with details on the next step in the business process.