Example Internet Usage Policy
Guidelines for appropriate internet use at [Clinic Name]
[Clinic Name]’s internet usage policy provides all team members with rules and guidelines about the appropriate use of company equipment, network and internet access. Having such a policy in place helps to protect both the business and the employee; the employee will be aware that browsing certain sites or downloading files is prohibited and that the policy must be adhered to or there could be serious repercussions, thus leading to fewer security risks for the business as a result of employee negligence.
All employees, contractors and temporary staff must adhere to this policy.
Use of the Internet by employees of [Clinic Name] is permitted and encouraged where such use supports the goals and objectives of the business. However, access to the Internet through [Clinic Name] is a privilege and all employees must adhere to the policies concerning Computer, Email and Internet usage.
Team members at [Clinic Name] are expected to use the Internet responsibly and productively. Internet access is limited to job-related activities only and personal use is not permitted
Job-related activities include research and educational tasks that may be found via the Internet that would help in an employee's role
All Internet data that is composed, transmitted and/or received by [Clinic Name]’s computer systems is considered to belong to [Clinic Name] and is recognised as part of its official data. It is therefore subject to disclosure for legal reasons or to other appropriate third parties
The equipment, services and technology used to access the Internet are the property of [Clinic Name] and the company reserves the right to monitor Internet traffic and monitor and access data that is composed, sent or received through its online connections
Emails sent via the company email system should not contain content that is deemed to be offensive. This includes, though is not restricted to, the use of vulgar or harassing language/images. For further information regarding email please see [Clinic Name]’s Email Policy.
All sites and downloads may be monitored and/or blocked by [Clinic Name] if they are deemed to be harmful and/or not productive to business
The installation of software such as instant messaging technology outside of the scope outlined in [Clinic Name]’s communication policy is strictly prohibited
Sending or posting discriminatory, harassing, or threatening messages or images on the Internet or via [Clinic Name]’s email service (see [Clinic Name]’s Email Policy)
Using computers to perpetrate any form of fraud, and/or software, film or music piracy
Stealing, using, or disclosing someone else's password without authorization
Downloading, copying or pirating software and electronic files that are copyrighted or without authorization
Sharing confidential material, trade secrets, or proprietary information outside of the organisation
Hacking into unauthorised websites
Sending or posting information that is defamatory to the company, its products/services, colleagues and/or customers
Introducing malicious software onto the company network and/or jeopardizing the security of the organization's electronic communications systems
Sending or posting chain letters, solicitations, or advertisements not related to business purposes or activities
Passing off personal views as representing those of the organization
If an employee is unsure about what constituted acceptable Internet usage, then he/she should ask his/her supervisor for further guidance and clarification.
All terms and conditions as stated in this document are applicable to all users of [Clinic Name]’s network and internet connection. All terms and conditions as stated in this document reflect an agreement of all parties and should be governed and interpreted in accordance with the policies and procedures mentioned above.
Violation of these policies could result in disciplinary and/or legal action leading up to and including termination of employment. Employees may also be held personally liable for damages caused by any violations of this policy.
All employees are required to acknowledge receipt and confirm that they have understood and agree to abide by the rules stated in this policy
I understand and will abide by [Clinic Name]’s Internet Usage Policy. I further understand that should I commit any violation of this policy, my access privileges may be revoked, disciplinary action and/or appropriate legal action may be taken.
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Employee signature Date