Following the procedures outlined in Recruitment, these scripts are to be used for emails, phone calls and other contact points during the hiring process
You can use these templates for various stages of the hiring process.
Subject: Your Application - Effect Exercise Physiology
Email Body: Hi [Name],
Thank you for considering Effect Exercise Physiology as a potential employer in your application for a position with us.
We will be reviewing each application individually and shortlisting successful applicants to move to the next phase.
Applications will close at 4pm on [Date]. If you have been successful in being shortlisted, I will contact you to discuss your application in the following week.
Thank you again for your application.
Subject: Employment opportunity: Effect Exercise Physiology
Email Body: Hi [Name],
A little while ago we received a resume from you for a position with us at Effect Exercise Physiology.
Your resume joined a few others who caught our interest, and we're now going through them in preparation for a position that has become available.
Would you be interested in meeting up or dropping into our clinic to find out more about working with us?
We're quite proud of our team and want to ensure we find the best candidate who will be an excellent addition to our team and clients. I'd love to hear back from you as soon as you can if you're interested.
You can reply to this email, or phone me on [number] and we can talk further :)
Hi <name>,
I hope you're having a great week!
Thank you for applying for the position of [position] at Effect Exercise Physiology.
You have been successful in progressing to the next round of our recruitment process.
We are looking for a like-minded [profession] to join our team.
So, can you please forward a 2(ish) minute video (by this Sunday 5pm) answering the following questions:
● Why are you passionate about [profession]
● What will make you an awesome part of the Effect Exercise Physiology team?
● Who is your all time favourite sportsperson and why...
Just shoot it low quality on your phone and upload it to youtube (unlisted so no one can see it but who you share the link with... us).
Please do this no later than 5pm on [date].
Hi <name>,
Thanks for sending in that video.
It was great to hear from you personally and we would love to have you in for an interview.
We are currently interviewing between [Date-Date] between these times [insert timeframe for interviews]
Please get back to us as soon as possible with the day/times you are available.
Look forward to hearing from you.
Subject: Your Application - Effect Exercise Physiology
Email Body: Hi [Name],
Thank you for your application for a position here at Effect Exercise Physiology. It was great to spend some time with you at your interview, and get to know you more.
We have now finished the interviews, with the main task being to find the person that would potentially fit best within the team here.
I really enjoyed hearing about what makes you passionate, and also finding a lot of common ground.
Unfortunately, however, we have selected a different applicant to take through to the next stage of the employment process.
There will be more positions advertised as we expand, and I will keep your resume on our confidential database should a position become available in the future.
Thank you again for the time you have taken to prepare your application. I am really sorry it hasn't worked out this time.
Email Subject: Your Application - Effect Exercise Physiology
Email Body Dear ,
Thank you for your application for a position here at Effect Exercise Physiology . It was great to meet you in person, and get to know you more.
The main task in holding this initial round of interviews has been to find the person that would potentially fit best with the team here.
I have no doubt in your ability to be a skilled practitioner and I believe your study has led you to a great point in your career where you can discover what really makes you passionate.
Unfortunately, however, I have selected a different applicant to take through to the next stage of the application process.
There will be more positions advertised as we expand, and I will keep your resume on our confidential database should a position become available in the future.
For now, I want to just mention how excited I am for you to be embarking on a career that is exciting, rewarding, and varied. There are so many facets to the profession, which means you can easily find a niche that makes you happy.
Thank you again for the time you have taken to prepare your application. Should you have any questions, concerns or if you need any advice as you embark on your career, I would love to be able to help. Please feel free to contact me at any time.
Subject: Offer of Employment - [Clinic name]
Email Body: Hi [name],
Thank you for your time and consideration in applying for a position with the team here at [Clinic Name].
I hope you enjoyed your time in the clinic, and I'm really excited to offer you a position with us as a [position title]!
Please find attached a letter of engagement, as well as a Superannuation choice form, tax declaration form and employee details form. I have also attached a Fair Work Information Statement for your reference.
To accept this offer of employment please return a signed and dated copy of this letter to me by [date] to this email address. Please also include your completed employee details form, Tax file number declaration form, and Superannuation choice form.
Your initial training will be a combination of practical training in the clinic, and theory training on our Training and Resource Portal.
I'll look forward to going through this with you at our induction.
[Practice Manager] will be in touch to let you know when that will be!
In the meantime, if you have any questions, please feel free to contact me any time on [phone].
Hi [NAME],
Thanks for your time so far. Here are the next steps for your employment with Effect Exercise Physiology.
Your hours and start date are [Insert days/hours] and we anticipate that this will start from [insert start date]. This will be also be listed on your contract.
Please see attached and complete
Contract of Employment
Position Description
TFN declaration form (we'll fill in our part once you return your part of the form)
Online Employee Form HERE
We'll also require these documents and numbers from you
First Aid and CPR certificate+
Insurance (Certificate of Currency)
ESSA certificate
WWCC
Police Check
SIRA number
Thanks for your due diligence completing the above. Let us know if you have any questions.