Practitioner Onboarding
First Aid and CPR certificate+
Insurance (Certificate of Currency)
ESSA certificate
WWCC
Police Check
SIRA number
Medicare Provider Letter (provider number letter) Will be posted to Practitioner or Uploaded to PRODA
Send this form to new employee to complete for Quickbooks set up
First EVER Provider number: (Click PDF Download here)
New Location Provider number (already has existing provider number) Login to PRODA: (PRODA Link) Instruction on setting up in PRODA (Here)
Form to set up Online Claiming for Medicare via Medipass (Here)
Form to set up Online Claiming for DVA (Here)
Form for Hicaps terminal set up (Here)
The practitioner should already have their SIRA number. If they DON'T follow this link on how to obtain a number.
"Meet [EP NAME]" post - Follow template HERE (Facebook/Instagram)
Get to know your EP video (website) (Example video here)
Create Expectation Dashboard
1-100 Induction Booklet
Finalise contract with employee - send to admin to upload to "Personal Document Folder - EP name"
Key cut
Evolution Strength and Fitness Gym membership (email the gym)
Order uniform. We use WB Sports.
Send "Required Documents" off to Medicare, Services Australia, when received
Proof read 0-100 (or 0-40 for admin) and send to print at Officeworks: Video on How to EDIT Document (look in comments for purchase details)
Create template for Workcover: AHRR, Initial Report, Subsequent Report. NDIS: Update Report
Safety Induction: Location of AED defibrillator, Fire extinguisher, first aid kit, Fire blanket, emergancy exits. Go through emergency procedures (armed robbery procedure, medical emergency)
Create email address (alias) in Gmail
Setting up email - https://www.labnol.org/internet/multiple-email-addresses-in-gmail/17426/
Make emails go straight to folder - https://windowsreport.com/gmail-how-to-make-emails-go-to-a-specific-folder/
Create Cliniko account
Follow Cliniko instructions
Medicare Claiming set up Medipass/Cliniko:
Log into Medipass and follow set up instructions (here)
Create SLACK account
HPOS
Any issues with practitioner HPOS accounts - called :1800 700 199 select option 4
Information before start email:
Subject: Certificates/ New Provider information
Hi [NAME]
Jack has asked me to send through this checklist for you to organise before your first week if possible (no rush, this is just to get the ball rolling).
Could you please email me a copy of your
- First Aid and CPR certificate+
- Insurance (Certificate of Currency)
- ESSA certificate
- WWCC
- Police Check
- SIRA number
I will also need a copy of your new Provider number for Effect. You can do this by login onto PRODA and registering there. I have also attached a PDF version if you can not do it online.
When doing this you may need some of the business information, I have listed it below;
Employment Type - "Employer - Payroll Provider" is correct.
The business ABN is 34642768161
Trading as - Effect Exercise Physiology
Business Type - Company
Premises Type - Building
You may also need the business banking information which is;
Account details are:
NAB
BSB - 082 356
Account Number - 805757254
Account Name - EFFECT EXERCISE AND REHABILITATION (if the whole word for rehabilitation is too long just put Rehabilita or Rehab).
For the question "Does this practice use Medicare Online? Yes Practice Management Software Location ID?" PAO02338 (Moss Vale)
If you have any questions or need information on the business please don't hesitate to call or email me.
Employee information:
Hi [NAME]
Please see attached our Employee Information as well as a copy of the Tax File Number form.
Please let me know if you have any issues with these.
*ATTACHED employee Contact info or a link to google drive and download Tax File number form*