ASC - September 2, 2026

September 2, 2026

MINUTES

Called to Order: 1:07 pm

Adjourned: 2:52 pm

Location: Virtual Meeting

Chair: Neil Vickers

Present: Nina Almasy, Kisha Barrett, Chris Beckermann, Elma Benevides, Tina Carver, Jenna Cullinane Hege, Miguel DeLeon, Aaron Henry, Carlos Martinez, Jeremy Mash, Giao Phan, Beth Prickett, Kelly Torrico, Alex Watkins, Pharel Zakra

Absent: Vanessa Hollis

Guests: Ling Cheng, Lora Delgado, Michael Garcia, Eric Hutchins, Brette Lea, Don Morris, Annamelly Ortiz, Kathy Statos, Jessica Vess

Minutes: Catherine Namour

Next Meeting: October 7, 2026

I For Information/Discussion

A. Review of minutes, August 5, 2026

On motion, and vote, the minutes were approved as noted.

II. Review Following Posting for Employee Comments

A. 3.1801.01 ACC Website Governance

Brette advised that the web team requires additional time to review and respond to all comments received during the posting period and will do so at the next meeting.

B. 4.1201.01 Staff Evaluation, Performance Excellence Program

Lora provided a summary of comments received during the posting period. The draft will be further developed and brought back at the next meeting.
Council members and employees raised objections to the proposed removal of a statement about the Faculty and Staff Evaluation Committee. Neil clarified that the committee was originally formed to assist with reviewing evaluation procedures, not to serve in an accountability or oversight role.
After discussion, Neil proposed creating an HR committee to address this, as well as a number of interrelated HR topics. Miguel will lead the effort to form a working group that will draft the committee's scope, purpose, structure and functions for the Council to discuss and possibly adopt.

C. 3.1800.03 Mass Communications (Internal) - New Administrative Rule

Neil noted that the intent behind the new rule stems from a concern that we lack clear guidelines and controls for the tools used in mass communications.
The Council discussed a range of topics related to standards, procedures, permissions, and other considerations, offering suggestions for additional content and revisions.
The AR will be further developed and presented again at the next meeting.

II. Proposed Drafts for Posting and Distribution

A. 3.0800.01 Keys and Access Control Cards

Neil summarized the draft changes:
- The rule is renamed to "Keys and Electronic Access Control". The Board Policy Reference and the AR number have been updated.
- A Value Statement and Definitions section have been added, and administration processes have been streamlined.
- The proposed changes also clarify a shift in management authorities. The Responsibilities section has been broadened to distinguish the respective roles of the Electronic Safety and Security, and Facilities Maintenance and Operations divisions.
On motion and vote, the AR was approved to be posted for comments from employees.

AGENDA