Processing Incident Reports and Camper in the Office

Entering Accident/Incident and Behavior Forms

In order to monitor incidents throughout the summer and take statistics,incident reports are processed in the brain and uploaded to Ideal-Logic accounts. The procedure for processing these is as follows:

• 1. Grab the yellow folder in the Incident Forms shelf on the back counter

  2. Open the Brain, and go to Reports & Statistics > Incident Reports and Camper In Office

  3. Open up Incident Reports (Master)

  4. Open the corresponding tab (i.e. Summer 2014, School Year 2015, etc.)

  5. Fill out the excel spreadsheet with exactly what is written on the form. SAVE.

  6. Put a check mark in the top right corner of the incident report to show that it has been typed.

  7. Initial the backside, bottom of the form (Date entered)

  8. Scan both sides of the form and upload to the child’s Ideal-Logic account under the appropriate registration (when the incident occurred)

  9. Place a second check mark in the top right hand corner of the incident report to show that it has been uploaded.

  10. Grab the Accident, Incident & Behavior Forms binder with the corresponding year

  11. File the form in the appropriate age group, in alphabetical order

  12. Initial the backside, bottom of the form (Date Filed)

Entering Camper in the Office on the Brain

Whenever campers come into the office during either SDC or ACES days, this information is monitored on the “camper in the office” sheet, located on the clipboard around the corner by the back office. This information gets typed into a spreadsheet in order to monitor statistics and save the data for future reference. The procedure for doing this is as follows:

• 1. Grab the camper in the office clipboard from the wall by the back office

  2. Open the Brain, and go to Reports & Statistics > Incident Reports and Camper in Office

  3. Open Campers in Office.xls

  4. Go to appropriate tab and scroll down to next available space

  5. Fill out the spreadsheet with exactly what is written on the form. SAVE

  6. Next to each row that you typed, write your initials on the form

  7. Return the camper in the office clipboard to the wall

***If something is missing on the form, investigate. Ask whoever was watching the child, or the person who brought the child in the office. They will be your reference for missing information.