Payment Methods
Credit card payments can be made through Ideal-Logic, but all other payments must come through the office cash register and card machine.
KidSpirit accepts cash, check, and credit card payments. We DO NOT accept American Express.
We do not keep spare change in the register. This means that cash payments need to either be exact cash or change must be made via staff members or an external site, such as Bites across the street in the MU. Make sure to keep careful notes if change is ever made to ensure that there is no confusion.
We can take credit card payments over the phone. In order to run the payment through the card machine, write down the card number, expiration date, CSC code on the back, and the name of the cardholder. Make sure to black out the card number, rip the paper, and place in the locked OSU shred bin immediately after running the payment.
Department Codes
Department codes are programmed into the cash register and differentiate between the different departments that payments go to at KidSpirit. The codes are listed below, and the ones in bold are those which are currently active at KidSpirit.
TYSP: Summer Camp
TOTH: Special Events/ACES
TGYM: Gymnastics
HGCO: Competitive Gymnastics
TCAD: Office/Administrative
TCAC: Cooking
HRED: American Red Cross
TARC: Archery
HOTR: Girls on the Run/Girls on Track
HRUN: Races
HSKY: SKIES
HCSM: Swimming
Training Mode on the Cash Register
The register should be put in training mode for any practice transactions and register quizzes. Training mode allows the register to operate using all of its regular functions without adding anything to the final Z report. Note that training mode is only available on the cash register and not the card machine, so practice payments cannot be run on the card machine.
Turning on Training Mode
Turn the key all the way to the left to the “PRG” position
Enter the four digit admin clerk number and press “clerk”
Type “666666”and then “Amount Tend Total”
Turn the key back to the “REG” position
Turning off Training Mode
Turn the key all the way to the left to the “PRG” position
Enter the four digit admin clerk number and press “clerk”
Type “555555”and then “Amount Tend Total”
Turn the key back to the “REG” position
Creating Barcodes
Barcodes will need to be updated whenever prices for any of our programs change. Note that barcodes can simply be re-programmed, so most often the most you'll need to do is change the price listed on the [Current Year] Summer/School Year Barcode document and then re-print the changed pages to re-program them into the register.
In the case you need a new document, this card may be of assistance.
Please note that this checklist is operating under the assumption that a binder has already been made for the given term - often to create a new year's binder we will create a copy of the previous year and update prices and activities and simply re-program the same barcodes.
Go to The Brain>Finances>Cash Register Bar Code>Blank Barcodes.doc
Open Blank Barcodes.doc
Go to The Brain>Finances>Cash Register Bar Code>[Current Year]
Open [Current Year] Barcodes
Cut and copy blank barcodes from the blank barcodes.doc into your document
Make sure that the barcode you copied is no longer in the Blank Barcode.doc
Create the desired format and add titles underneath the barcodes
For an example open the School Year or Summer binders and look at format
Print pages with new barcodes out
Save changes made to the Blank Barcodes.doc and [Current Year] binder
Time to program the register:
Turn register key to "PRG"
Enter "2899" and press "Clerk" button
Scan the barcode you created for an item
Press "RA" button
Enter the amount for the specific barcode in $XX.XX format, leaving out the "."
Press the corresponding department number for the barcode using the white keys
Type the title of the item into the register using the letter keys (page 47 of the cash register manual)
Press "Check/Stubs" button
Press "#/st/ns" button
Either return to step 3 to create another barcode or turn the key back to "REG"