KidSpirit receives invoices mainly for advertisements. It’s important when an invoice is received, the process time is as fast as possible so advertisers are getting paid within a timely manner.
Find the advertisement within whichever magazine, newspaper, or flier for the indicated issue date being charged for. For example, if we received an invoice from the Corvallis Advocate for the July issue, we would search in the July issue of the Corvallis Advocate for the KidSpirit Ad. If the issue is not in the office, contact the magazine, newspaper, etc., requesting the Ad.
Once the physical Ad is either printed out or torn from the magazine, staple to the invoice.
On the invoice, write the department that is being charged, the KidSpirit Index # (HHS 138), the date, the total amount being charged, and Karen’s signature of approval.
Make a copy of both the Ad and the invoice with all required information listed above and staple together. Indicate copy at the top of the copied invoice.
Place the copy in the “Processed, Needs Filed” slot of the gray filing tower in the corner of Karen’s office across from Karen’s desk.
The original needs to be taken to the business center. The business center is currently on the fourth floor of Snell Hall. Walk over there. The person to give the invoice to is Robert in room 424 or Dave Wright, also in 424. The invoice must be handed directly to someone in the HSBC. If no one is there, take the invoice back to KidSpirit and put it back in the filing cabinet where ready deposits are placed. Try to take the invoice down again in an hour or so, repeating until the invoice has been handed to an employee at the business center. This information needs to be updated. Do not know current information. -EK