PAC Gymnastics

Before the Term

Note: Completion of these steps are much easier on a computer! iPads or phones will not be sufficient!

Canvas

1. Have Karen add you as a TA to the courses you will teach.

• Note: It is helpful to have the supervisor added to the courses as well. This allows the supervisor to check on the staff to ensure grades are being entered properly.

2. Open the course you wish to set up.

3. Go to Settings in the left-hand column.

4. On the right-hand side of the screen, select the Import Existing Content button.

9. Fill in the date sections appropriately. You need to find when the first class was of the term you are copying.

• Note: Sometimes this feature doesn't work fully because the dates entered don't quiet match. However, it is still useful and does save a lot of time.

10. Click Import

Set-up Home:

1. Navigate to the Home button

2. Open/have a calendar in front of you and know the first day of classes.

3. Starting with the Week 1 Attendance, double-check the due dates for all assignments to ensure the correct date is set for the assignment and that the name of the assignment is accurate (i.e. W1 M vs W1 TH).

• Attendance due dates should be the day of the class

• Questionnaires are typically due the Friday of week 1

• Final Performance plans are due the Friday of week 8

• Exams are week 5 and week 10

• Extra Credit assignments are typically due at the end of week 10, except for the option to attend another section which is due in week 9 as week 10 is the final.

If the dates are incorrect:

1. Select the assignment that is incorrect.

2. Click edit in the upper right-hand corner.

3. Scroll down and edit the date.

4. Click Save in the bottom right-hand corner.

4. If OSU is closed for a holiday you can unpublish that day. This helps keep the grade book accurate with percentages.

   • To unpublish an assignment, you can go into the assignment and select Unpublish in the upper right-hand corner.

5. Make sure to go into the follow assignments and read the description of the assignment, checking for due dates that need updating.

   • Extra Credit assignments

   • Midterm & Final

   • Questionnaire and Final Performance Plan

Set-up Announcements:

1. Select Announcements on the left-hand side.

2. Open the Welcome to ____, PAC ### announcement.

3. Select edit in the upper right-hand corner.

4. Update the announcement to reflect the current instructor's information and class information.

5. Scroll down and edit the date it will be posted. Typically, it is sent the day before the first day of class.

6. Select Save in the bottom right-hand corner.

See the syllabus section below to learn how to update the syllabus tab on the left-hand side. Once the syllabus is updated in both places, have someone double check all of your work. After the double check, you can let Karen know it is ready to publish! It is easier if all sections are completed and published at the same time to avoid confusion when publishing them.

Google Drive

Spreadsheet:

1. Have Karen add you to the PAC & HC Classes Google Drive.

2. Open Forms & Templates folder

3. Make a copy of the Attendance & Grade Book Template (copy each term by program).

4. Rename the Google Sheet as "Term Year Attendance & Grade Book".

5. Move the Google Sheet to the correct program folder (i.e. PAC Gymnastics or PAC Archery).

6. Open the Google Sheet and update the tab names to reflect the current term information.

7. Each section will need its own "(Class #, days of week, start time) class" tab. Select the triangle and Duplicate the template tab.

8. Update the content in each tab to reflect the current term information:

Steps to download student information:

8. • 1. Go to the Grades in the left-hand column

     2. Select Export in the upper right-hand corner

     3. Select Export Entire Grade book

     4. Open the downloaded file

     5. Copy columns A - E and all the rows with student names.

     6. Paste the copied information into the according section in the Attendance & Grade Book spreadsheet in the Master tab and individual section tabs.

     7. In the individual tabs, type in the student's last and first name in the according columns. 

        • Note: You will fill in their majors once their questionnaires are submitted.

     8. Fill in the dates of classes - make sure to include the year

        • Note: If class is cancelled make sure to update the date with "Class cancelled". This ensures accurate record keeping of classes offered.

9. Ask Karen to give you the information for Non-Credit students. Enter their information in the Master & Individual Sections tabs under the for credit students. Make sure to note that they are non-credit in a tab to the right of their name.

Syllabus: 

1. Either have Karen add you to the PAC Instructor Resources Canvas or have her open it

2. Download the current year's syllabus template

   • Note: The 2025-2026 school year will have significant changes as PAC classes are no longer required.

3. Compare the document to the template in Forms & Templates folder in the Drive looking for any changes.

4. Make the according changes to our template.

   • Note: PAC Archery does not have an up-to-date syllabus template.

5. Once the template is up-to-date, make a copy in the drive and move it to the according program folder (i.e. Tumbling 265, Gymnastics 188, or Archery).

6. Fill out the sections highlighted in yellow with the appropriate information and update the name of the document to "PAC ### Term Year Syllabus".

7. Have someone read over the syllabus looking for any inaccurate information or any spots that weren't updated (i.e. due dates, instructor info, or extra credit points).

8. Once the syllabus is complete, download either a pdf or doc version to your computer.

9. Open the appropriate Canvas page

11. If you have been added to the PAC Instructor Resource Canvas, you will upload the syllabus to the Syllabus assignment. Make sure to follow the correct name format.

12. Have someone double check all of your work in Canvas. After the double check, you can let Karen know it is ready to publish! It is easier if all sections are completed and published at the same time to avoid confusion when publishing them.

PAC Grading Guidelines as of 2024-2025 - Must Read

• Active practice may be used as part of the final grade.  A maximum of 80% of the grade may come from practice; however, it is preferred that the weighting of practice be lower.  Full practice includes being on time and staying for the entire class.  You may allow a few minutes leeway.  Full practice may reflect appropriate behavior, appropriate attire, sportsmanlike conduct, cooperative engagement, etc. but you must specify how and for what reasons points may be deducted in the syllabus.  

• Instructors are to grade a MINIMUM of 18 classes (13 of 14, or 10 of 10 for atypical/accelerated courses). 

  • Some terms have 21 days while a typical term has 20 days of PAC instruction. Instructors may choose what do with the 1 extra cushion day. Some suggestions include:

    • Use the extra day for your Day1 Safety meeting (field, pool, off campus, field trip based courses) and have a full 20 days of instruction;

    • Use as additional cushion day for weather based activities/courses (should not be used for courses that are not weather dependent);

    • Use as test day: Students attend to take a quiz/test but do not earn practice points for the class. Have full 20 days of instruction. 

    • Do not hold class on Wednesday before Thanksgiving, Monday after Thanksgiving if not during Week 10, Halloween, Monday after Veteran's Day (make 4-day weekend), Half way through term break, etc.; meetings during zero week should be held.

• No extra credit should be given for showing up to regularly scheduled classes. 

  • Example: You are counting 18 days in your grading scheme, but hold 20 classes for the term. A student who attends all 20 should NOT earn extra points for the additional 2 days. Those 2 days are considered cushion days and are to be used by students if they are ill or unable to attend class, and by instructors for weather cancellations, university closures, etc. 

• Instructors have the option of providing cushion days, extra credit or none. It is recommended that you use either cushion days or extra credit, but not both.

• A maximum of 12% extra credit MAY be provided to students; instructors have the option to offer less or none. However, extra credit should only be applied to the practice portion of the grade. To clarify, a student who earns 100% of the Practice grade MAY NOT earn extra credit to cover missed points from assignments

  • Example: 80 points of a student's total grade is practice. 12% of 80 = 9.6 (roughly 2 classes) maximum points potentially offered as extra credit. A student cannot earn more than 80 points, including extra credit.

  • Instructors are encouraged to provide flexibility when significant issues arise for students (this should be fair to all students in the course). 

  • No extra credit should be offered for cushion days. 

• If extra credit is offered it should be practice based (versus inactive-based) to follow the PAC emphasis on practice. 

  • Some suggestions include:

    • Participate in another section of the same or similar course (with instructor permission), or a class at Dixon/Community Center

    • Play in a pick-up, IM, or open gym game

    • Complete and record an out of class workout

    • Participate in a 5k, run/walk, warrior dash, yogathon, etc. event

    • Attend an event related to the course and submit a written analysis (basketball game, track&field, karate tournament, etc.)

During the Term

Canvas

Each class period you will:

• Enter attendance points by:

  1. Selecting the Grades tab on the left.

  2. Finding the corresponding class day

  3. Entering the amount of points the student earned for that day (8 points for 2x a week, 16 points for 1x a week, OR 0 points if the student was not present).

• Grade any online assignments by:

  1. Selecting the wanted assignment.

  2. Selecting SpeedGrader in the top right corner.

  3. Enter points in the box under Assessment on the right-hand side. If you wish to add comments you can do so in the Comments Box.

  4. Select Save at the bottom of the screen.

     • Note: You need to hit save for each individual student after grading their assignment before moving on to the next.

  5. Extra credit assignment grades/points need to be entered in the specific extra credit assignment. Do not enter attendance points in the grade book for days students have missed.

     • Note: Students can only complete 2 of the 4 extra credit assignments as stated in the grading outlines above.

• Make-up Assignments

  • If you need to cancel a class due to weather or other reason, you can offer a make-up assignment for students to turn in through Canvas. A make-up assignment is different from the Extra Credit assignments and will be turned in for attendance points on that day's Attendance assignment. To set this up:

1. Send an announcement to student's informing them of the class cancellation and include details of the make-up assignment.

2. Navigate to the Attendance day that was cancelled.

3. Select Edit in the upper right-hand corner.

4. Type a description for the make-up assignment that you would like them to complete.

5. For the Submission Type, you will pick the option that best fits your make-up assignment.

6. For Submission Attempts, choose Unlimited.

7. You can ignore Group Assignment, Peer Review, and Anonymous Grading.

8. For Assign, you will assign it to everyone.

9. Due dates and Available from/to is up-to the instructor to decide.

10. Click Save in the bottom right-hand corner.

Google Drive

Spreadsheet

Each class period you will:

• Take attendance by:

  1. Go to the according Attendance & Grade book spreadsheet.

  2. Enter "Present", "Absent", "Late", or "Excused" in the correct date and student cell, this ensures others can read with ease.

     • Note: It is important to update attendance every class period. When Karen needs to know a student's last day of attendance, she should be able to check this spreadsheet.

• Update student enrollment:

If a student is no longer in your grade book, that means they have dropped the class. Reflect this in the spreadsheet by:

1. Leaving their name in the attendance section, fill in the rest of that student's row with "Dropped". Make sure to leave the dates in which the student did attend.

If a student joined late:

1. Add their name in the Master & Individual Sections tabs.

2. In the attendance tracking, mark the days of non-enrollment with "Not Enrolled".

3. If a non-credit added late, make sure Karen received an email with their information. Then add their name with the other non-credit students and follow step 2 above.

First day of Class

The first day of class is used as an introduction and skill test day. Lilie/Ocean typically goes over the expectations, syllabus, and what the flow of a typical class is like. Lilie/Ocean also likes to spend time for students to get to know each other. You can choose to do this however you would like, KidSpirit should have prepared you for many icebreakers. If you need ideas this is what Lilie typically shares and asks the students to also share: Name, major, gym experience/sports background, fun fact, and pronouns. Skills test can be done doing basic/warm-up lines on the floor, this will help you get a gauge of skill level. Make sure to leave time at the end of class for questions!

Finals Week & After the Term

Canvas

• Ensure all grades have been entered for:

  • Attendance - See point options above

  • Online Assignments - Questionnaire & Final Performance plan

  • Assessments - Midterm & Final

  • Extra Credit - Students can only complete 2 of the 4 extra credit options

    • You do not need to enter 0 for extra credit assignments if students choose to not complete them.

• Create/Publish the Final Letter Grade assignment:

  1. Select the Assignments tab on the left-hand side.

  2. Select the Final Letter Grade assignment.

  3. Hit the Publish button located in the upper right-hand corner.

  4. Navigate to the Grades tab on the left-hand side.

  5. Find the Final Letter Grade column.

  6. Enter the letter grade (A-F) that the student has earned.

     • Note: Canvas's letter grade shown in the Total column is correct, you just need to enter that letter into the Final Letter Grade.

• Send a final Canvas announcement to students stating:

• Final grades being posted

• Thank them for a great term

• Inform them about the next term course offerings

• If KidSpirit is currently hiring

Google Drive

• Ensure all students are accounted for in the attendance tracking

  • For each class, students rows are filled with "Present", "Absent", "Late", or "Excused".

  • If a student has dropped, their cells have "Dropped" in it. This is to help reflect their last day of attendance.

  • Non-credit students attendance is updated.

• Upload final grades by:

  1. Navigate to the Grades tab on the left-hand side.

  2. Select Export in the upper right-hand corner.

  3. Select Export Entire Grade book.

  4. Open the new downloaded spreadsheet.

  5. Copy all columns and rows that have information.

  6. Open the appropriate terms Attendance & Grade Book spreadsheet.

  7. Go to the appropriate individual section tab.

  8. Paste the grade book information into the upper half of the sheet (i.e. where the purple row is located).

  9. Locate the column labeled Current Grade.

  10. Highlight that column up to the last student (make sure to not highlight the entire column, this will mess up the attendance table below) and move it to be next to the section column.

      • Note: The purpose of this is to make it easier for Karen to locate the final grades when she is entering them into the OSU system.

  11. Make sure the letter grade present in the Current Grade column is the same one shown in Canvas.

  12. Slack or tell Karen that final grades are in the spreadsheet.

      • Note: If a student has a D+ or lower, Karen will need to enter the last day of attendance. She will look at the attendance table in the spreadsheet for this information. This is why it is important that table is up-to-date and explicit.

• Move old spreadsheets to the archive folder

  • Once grades have been entered, move the Syllabus and Attendance & Grade Book files into the archive folders. This keeps the drive clean and makes it easier to find the up-to-date term information.