Collector / Spreadsheet Filler:
Make envelope
Z-out register and card machine
Write the Z number and receipt numbers on the envelope
Create Deposit Slip
Enter transactions (first page)
enter name, date, and batch number (second page)
Enter department and total amounts from Z Report (second page)
Fix or document errors
Who paid sheet
Camper names
Transaction Types (cash, check, charge)
Certificates, if any
Find certificate log and enter Z Report number (Brain > Finances > Gift Certificates > KidSpirit Gift Certificate Log)
Fiscal Year Log
Fill out master tab
Fill out relevant department tabs
Copy camper names from deposit slip to department tabs
Place envelope in "To Be Processed"
Assign double checker
Double Checker:
Deposit Slip first tab:
First Page:
Transaction amounts match receipts
Transaction types match receipts
Register / card machine / check numbers from spread sheet match the actual receipts or checks
Second Page:
Name, date and batch number are present
Enter your name in double checker
Z Report department amounts are entered
Any errors present are documented
Deposit Slip second tab:
Names and charge types are entered and match
Certificates are entered
Certificate log is filled out
Fiscal Year Log:
Master tab is filled out and matches actual money transacted (this may be different than the Z Report is there are errors)
Department tab has totals and camper names
Create Deposit Bag
Put envelope in cabinet
Deliver bag
**If the deposit was not done before the first payment of the next day is taken, there will be a split between Batch reports and Z-reports. Just record both Z's or Batch's in all spreadsheet and document titles to ensure all Z-reports and batch reports are accounted for (1-...). Only one spreadsheet is needed in these situations. It just needs to be clear that there is more than one Batch Report or Z-Report included.**