How to write a welcome note

• Tent Allocation Map

• Welcome Cards

• Marker

Step 1: Check the Tent Allocation Map

Check the tent allocation map document since this is where you will find all the clients names and to which tent they are allocated to.

Start with the first name you see in the tent allocation map so that the cards will be in order once you start handing them out in the tents.

Step 2: Prepare the welcome cards

Grab the welcome cards and make sure you have enough cards for the number of participants for the program.

You will find this in a box or you can ask ask James where to find the cards.

Step 3: Using the marker, write the welcome note in the cards

Firstly, write "Dear (Name of participant)," in the topmost middle area of the card.  Secondly, write in the bottom right of the card, "From Cas and (Base Camp Manager's name)"

When writing the welcome note, make sure to make your handwriting neat and clear.

Step 3: Organize the cards in order

After you have written the welcome note on the cards, you can now start organizing the cards in order based on the tent allocation map for the tent rows.

Start with the first row you see in the tent allocation map document. Followed by the second, third, fourth rows until you have completed everything.

Here's a step by step video on how to write the welcome notes:

Last Update Date: 24/11/23

Updated By: Cara