Executive X Program Lead-Up Emails

Upon signing up for Executive X, it is critical an email is sent by the James with confirmation of the program and next steps including: 

1. Welcome Pack

2. Medical Forms and Waivers

3. Payment information

4. Transportation (If required)

Send email to: Clients
Email Subject:   [14-Days to Go] What you Need To Know...

Hi [First Name],

Hope this email finds you well.

I am so looking forward to seeing you in the Blue Mountains on 20-21 November 2025 for Executive X!

I've recorded a brief video message for you. Here are a couple of important things to complete your registration and get ready for the event:

1. Read the welcome pack. It includes everything you need to know and prepare to ensure you are ready to go.

2. Then, take a few minutes to fill out the Registration Link and medical waiver form.

Does this all make sense?

If you have any questions, please give me a buzz (0402 904 334) and I can talk you through the details.

I can't wait to see you for Executive X 2025!

Cheers,

James

Hi [Name],

Ahead of your upcoming Executive X experience, I wanted to share a resource I think you’ll enjoy — 15 Lessons for High Performance.

Back in January, we hosted the Penrith Panthers for their pre-season camp. While they didn’t take home another premiership this year, their consistency and culture still make them one of the most high-performing teams I’ve ever worked with. In a few weeks, you’ll get a taste of some of the activities they completed as a team.

Inside the e-book, you’ll explore:

• How strong culture drives accountability and trust

• Why aligned leadership and clear communication matter

• How resilience fuels growth through challenge

• The role of reflection in sustaining success

• Practical ways to bring these lessons to your own team

It’s a quick read, packed with insights you can start applying before we meet at Executive X.

👉 [Download Your Copy Here]

I’m looking forward to unpacking these ideas with you and exploring how they can elevate performance across your organisation.

Cheers

James

Subject Line Options:

• Here’s What Awaits You at Base Camp 

• Welcome to Executive X Base Camp 🏕️ 

Hi [First Name],

We’re excited to welcome you to Executive X! To help you prepare for the program, we’ve put together a short slide deck that gives you a closer look at our Base Camp facilities, amenities, and tent allocations.

Inside, you’ll find details on:

• Base Camp setup and key amenities

• Tent allocation and bedding arrangements

• What to expect during your stay

[View the Base Camp Slide Deck]

This will give you a clear picture of what’s waiting for you and ensure you’re comfortable and ready for the experience ahead.

We can’t wait to see you at Executive X for an unforgettable program!

Cheers,

James

Subject line options:

• Meet Your Executive X Guides 👋

• Introducing Your Lead Guide for Executive X

• The Team Guiding You at Executive X

Hi [First Name],

At Executive X, you’ll be guided by some of the most experienced and passionate outdoor leaders in the field. To give you a head start, we’ve prepared a slide deck introducing our Lead Guide and the team of Guides who will be working with you throughout the program.

In this deck, you’ll get to know:

• Your Lead Guide – who will set the tone and ensure a seamless experience

• Our Expert Guides – each bringing unique skills and energy to the adventure

• How they’ll support you in building trust, collaboration, and resilience during the program

[Meet Your Guides Here]

We’re excited for you to connect with our team and experience the expertise, encouragement, and inspiration they bring to every step of the journey.

See you soon at Executive X!

Cheers,

James

Hi [First Name],

To help you plan your journey to Executive X, we’ve prepared a one-pager with important details on transport to and from the Blue Mountains.

You’ll find information on:

• Self-Drive Option – Directions and parking at Scenic World and Base Camp

• Bus Pick-Up & Drop-Off – Departure from Central Station at 6:30 AM, including meeting point details

• Reminders to ensure a smooth arrival

📍 Arrival Time at Scenic World: 8:30 AM, Wednesday 20 November

[View the Transport One-Pager]

Please review this guide ahead of time and select the option that best suits you. It’s important to arrive on schedule so you can get the most out of the Executive X experience.

We look forward to welcoming you to the Blue Mountains for an unforgettable program.

Cheers,

James

Subject line options:

• What to Pack for Executive X 🎒

• Get Ready: Your Executive X Packing Guide

• Preparing for Executive X – Watch This First

Hi [First Name],

Executive X is just around the corner, and we want to make sure you’re fully prepared for the experience ahead. To help, we’ve created a short video that covers everything you’ll need to pack for the program.

🎥 Watch the Packing Guide Video

The video highlights:

• Essential clothing and gear for outdoor activities

• Recommended items for comfort at Base Camp

• Tips to ensure you’re ready for all weather conditions

Take a few minutes to watch before you start packing, it’ll help make your Executive X adventure smooth, comfortable, and unforgettable.

We can’t wait to see you soon.

Cheers,

James

Email Subject: Final Message Before Executive X 2025

Hey [First Name],

Just two more days until our exciting event!

How are you going with your preparations? 

Please watch James' video message for a few last reminders to make the most of event:

[Final Message Before EXECUTIVE X 2025! - Watch Video]

We have a jam packed schedule for the day, it would be best to arrive at 8am at Scenic World so we can start the program on time.

Self-drive:

For those of you who will be driving, you need to be up in the Blue Mountains at Scenic World in Katoomba at 8:00am.

Bus Pick-up:

For those of you who prefer to be picked up at the Central Station, we have arranged a bus transportation to pick you up from the designated pick up point. Please find the details of the bus schedule and pick-up point below:

Pick Up @ Central Station Coach Bay No.8

Date: 20 November 2025

Departure Time: 6:30 am

Arrival Time: 8:30 am

Destination: Scenic World

Driver Details: [Name - Mobile Number]

If you have any questions, feel free to reach out.

Have a great day ahead!

Cheers,

James