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It is important that we engage the catering company as soon as the engagement has been locked in. For all programs where a "celebrity chef" is not being engaged, we have always worked with Red Pepper Catering. The team is local and a valued supplier that we have worked with since our very first program. Rob and Sarah have always delivered amazing food and we have established huge amounts of trust with them. The Red Pepper team run a huge amount of weddings and events up in the Blue Mountains and are always busy. As a result, they sometimes take a while to get back to us. Don't stress - they have never let us down!
Typically the catering company takes care of:
Breakfast
Dinner
MAG normally arranges pre-dinner cheese platters, as well as fruit and snacks for the AA lunches through a Coles Order. MAG also coordinates any lunches requests and/or the AA order via Altitude.
Step 1: Determine budget for program
Step 1: Determine budget for program
Determine a minimum of six weeks before the program
James or Operations Manager to use the overall budget and determine budget for dinner and breakfast.
Step 2: Send email to confirm booking (Email Template: Confirm Booking)
Step 2: Send email to confirm booking (Email Template: Confirm Booking)
Send email a minimum six weeks prior to program
This email is essential for us to confirm the date and budget and provide the team with approx, PAX. In the email, it's also important to confirm what we require in regards to the meal ideas - are we doing individual and alternate plate drop or banquets? We also need to confirm in this email if MAG will be sourcing hire equipment through Blue Mountains Hire Company, or we require RedPepper to source this on our behalf.
Step 3: Review menu suggestion provided by RedPepper
Step 3: Review menu suggestion provided by RedPepper
Review as soon as email is sent back
RedPepper will provide a menu for MAG to approve. As soon as RedPepper email this through, it's important James and the Operations Manager review and provide any feedback to RedPepper. Aternatively, if there are no changed, ensure you reply to the email saying that you're happy to proceed. Make sure the menu and quote sheet is filed in the client file.
Step 4: Pay deposit
Step 4: Pay deposit
Pay deposit two weeks prior to program
RedPepper require payment of a deposit ahead of the program. Ensure this is completed.
Step 5: Send email with confirmed PAX & dietaries (Email Template: Confirm PAX Sandwiches & Dietary Requirements)
Step 5: Send email with confirmed PAX & dietaries (Email Template: Confirm PAX Sandwiches & Dietary Requirements)
Send email minimum one week prior to program
After collating the information
Email Template: Confirm Booking
Email Template: Confirm Booking
Hi Rob & Team
We've missed working with you!
I am a new member of the MyAdventure Group team and my role is the MAG Events Manager. I will be your main point of contact with all pre-program logistics. I am committed to ensuring that all logistics are seamless and organised!
We have a bunch of programs Oct/Nov that I will be contacting you about over the next couple of weeks.
Please find below details for a confirmed a booking with the NRL on between 22-24 Nov.
Client: NRL
PAX: 50 PAX
Catering Required:
22 Nov: Dinner
23 Nov: Breakfast + Dinner
24 Nov: Breakfast
Budget Dinner $40pp
Breakfast $25pp
More Details:
Can you please ordering any hire equipment with Bluies direct to order any additional catering hire equipment?
Can you please send me a quote and availability for the above event?
Please do not hesitate to call me if you want to chat further.
Best regards,
____________________________________________
Hi Red Pepper Team,
We trust you are well and keeping busy.
MAG has just confirmed a booking with (INSERT CLIENT NAME) on (INSERT DATE). Below are the details for our catering request for this program.
Client: (INSERT CLIENT NAME)
PAX.: (INSERT PAX)
Catering Required: (INSERT WHAT DAYS OF PROGRAM AND WHAT CATERING IS REQUIRED)
Budget: Dinner (INSERT BUDGET)/pp // Breakfast (INSERT BUDGET)/pp
More Details: (INSERT IF YOU WANT AN ALTERATIVE DROPS OR BANQUET STYLE MEAL.
MAG will coordinate all the ordering of catering hire equipment with Bluies (OR) MAQ requests that you coordinate with Bluies direct to order any additional catering hire equipment.
Please do not hesitate to call me if you want to chat further.
Thanks,
(INSERT NAME)
Contact Information
Contact Information
Red Pepper Catering - (02) 4704 9494 - food@redpeppercatering.net
Head Chef & Operations Manager, RedPepper Catering - Robert Spillane - 0425 282 382 - robert@redpeppercatering.net
Accounts Manager - Sarah Spillane - sarah@redpeppercatering.net
Additional Notes
Additional Notes
Approximate Budget Cost Per Person:
Programs with PAX <20 = Dinner $40 pp // Breakfast $20 pp
Programs with PAX > 20 = Dinner $40 pp // Breakfast $25 pp
General Menu:
Night 1 - Alternate Drop for main and dessert
Night 2 - Banquet-Style for main and dessert
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