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While MAG has a great deal of equipment stored on site, there are some things we need to hire in, in order for the program to run smoothly. Catering equipment is crucial for the program, this includes:
Glassware
Cultery
Crockery
Napkins
Table cloths
Tables
Chairs
Gazebo for catering (large programs)
Thankfully the team at Blue Mountains Hire Company have always been available to assist. Sometimes we arrange to hire this equipment via Red Pepper Catering. There are some positives and negatives to this. The best part of the catering company managing the hire of the gear, is that we can safe a job and task, plus the catering company will normally take the dirty dishes each night to clean. Unfortunately, we are then at that mercy of when the caterer arrives on site. So if we want to set up tables and chairs during the day, this is hard as the equipment won't be on site. Ideally, it's best for MAG to deal direct with the company so we are able to control delivery and also update on PAX.
Step 1: Determine what additional hire equipment is required
Step 1: Determine what additional hire equipment is required
Collate list a minimum four weeks
Based on the PAX and staff, calculate how much additional gear is required. For larger programs, we usually hire a catering gazebo as well.
Step 2: Send email to request quote booking (Email Template: Request Quote)
Step 2: Send email to request quote booking (Email Template: Request Quote)
Send email a minimum four weeks prior to delivery
Send the template email to Blue Mountain Hire Company confirming that we require a quote. As soon as the quote is back, check it through and confirm the booking.
Step 3: Send email with final order confirmation (Email Template: Confirm Final Order)
Step 3: Send email with final order confirmation (Email Template: Confirm Final Order)
Send email a minimum one week prior to delivery
After the final PAX has been confirmed, send an update with the FINAL equipment hire list.
Email Template: Request Quote
Email Template: Request Quote
Hi INSERT NAME,
Hope all is going well for you. MyAdventure Group is excited to be hosting a program in the Megalong Valley on INSERT DATES and given the size of the program, we require additional catering equipment.
We're reaching out to request a quote for the below items:
INSERT ITEM & #
INSERT ITEM & #
INSERT ITEM & #
INSERT ITEM & #
Ideally, we require the above to be deliver by not later than INSERT TIME & DATE.
Let us know if this is something you are able to assist us with and we will proceed with confirmation.
Thanks,
INSERT NAME
Email Template: Confirm Final Order
Email Template: Confirm Final Order
Hi INSERT NAME,
Hope all is going well for you. MyAdventure Group is excited to be working with you on our upcoming program in the Megalong Valley on INSERT DATES.
Confirming the final numbers of catering hire equipment required for this program is below:
INSERT ITEM & #
INSERT ITEM & #
INSERT ITEM & #
INSERT ITEM & #
Confirming we will delivery by not later than INSERT TIME & DATE.
Let us know if there is any issues with the above, otherwise we will see the team later this week and look forward to working with you again.
Thanks,
INSERT NAME
Contact Information
Contact Information
Blue Mountains Hire Company
(02) 4782 1023 or 0413 302 934
info@bluemountainsspecialeventhire.com.au
Additional Notes
Additional Notes
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