Executive X Communication Flow

SUBJECT: [14-Days to Go] What you Need To Know...

Hi XX,

Hope you had a great Easter Break. I am so looking forward to seeing you in the Blue Mountains in 2 weeks!

I've recorded a brief video message for you. Here are a couple of important things to complete your registration and get ready for the event:

1. Read the welcome pack. It includes everything you need to know and prepare to ensure you are ready to go.

2. Then, take a few minutes to fill out the medical waiver form. 

3. To finish your registration, please process your payment here.

Does this all make sense?

If you have any questions, please give me a buzz (0402 904 334) and I can talk you through the details.

We're only a few weeks away and I can't wait to see you for Executive X 2024!

Cheers,

James

If responses not received, follow up email sent 3 days later:

XXXXXXXX

SUBJECT:  

Hey XXX,

We're only a few days away from the Executive X 2024! Are you excited?

You will have an exceptional time at this event. The team and I have put to much effort in ensuring that it will be one of the most memorable experiences of your life. All you have to do is get ready for the big day!

If you have any questions, give me a buzz (0402 904 334) send an email to events@myadventuregroup.com.au.

See you soon in the Blue Mountains!

Cheers,

James Castrission

SUBJECT: Central Station: Bus Pick Up Details for Executive X [INSERT YEAR] (Date -Time)

Hello! 

Only XX days left until our event! We can't wait to share this special experience with you!

As we approach Executive X 2024, we want to provide you with some important information regarding transportation.

We have arranged for bus transportation to pick you up from the designated pick-up point that was previously shared with you. The buses will arrive at the pick-up point promptly at the scheduled time, so please plan to arrive early to ensure that you do not miss the bus. If you have received this email, you prefer to be picked up at the Central Station.

Please find the details of the bus schedule and pick-up point below:

Bus Schedule:

Pick Up @ Central Station

Date: XXXX

Departure Time: XXXX

Arrival Time: XXXX

Destination: XXXX

Driver Details: XXXX

Pick-Up Point: Meet up at Bay X in the Coach Bay of the Central Station

< Insert the Central Station Coach Park Map image>

In case you are not available during the pick-up time, you may have to arrange your own transportation to reach the venue.

If you have any questions or concerns about the transportation arrangements, please do not hesitate to reach out to us.

We look forward to seeing you soon and hope you have a safe and pleasant journey.

Cheers,

James

Hi!

Just XX more days until our exciting event!

How are you going with your preparations?

Please Watch Video message for a few last reminders to make the most of the event

<INSERT JAMES' VIDEO HERE>

For further information, please review the Welcome Pack attached to this email. Because we have a jam-packed schedule for the day, please arrive at 8 am at Scenic World so we can start the program on time.

If you have any questions, just give me a buzz.

See you there!

Cheers,

James

Hey XX,

Hope you are having a good week. We're only a few days away from the Executive X [Insert Year] event, and we couldn't be more thrilled to have you join us. I'm reaching out to follow up on the medical and waiver form required for your participation. If you haven't already done so, could you please take a moment to complete and submit the form ASAP? Form Link: [INSERT LINK]

Thank you for your attention to this matter. We genuinely appreciate your cooperation and look forward to welcoming you to the Executive X  [Insert Year] event!

Hello [Name]!

Executive X  [Year] is right around the corner! Just a gentle reminder to [specific reminder or action] before the big day. We're excited to have you join us!

SUBJECT: [T-30HRS] - FINAL REMINDERS FROM CAS

Hi Team,

Hope the travel back home and reintegration back into normal life went well!

We're glad you had a fantastic time in the Blue Mountains (thank you for the positive and constructive feedback on the evaluation forms) and we are super grateful that you took the time out of your busy schedule to join the Executive X program.

As promised, please find below:

1. CONTACT DETAILS - of each of the group so that you can stay in touch

2. PHOTO ALBUM - feel free to download, share them on social media or use for whatever you like (please feel free to tag @myadventuregroup if sharing on socials)

Have a great weekend and I look forward to talking to you again soon.

Cheers,

James