333 // 225 Inventory Management Summary and SOPs

Inventory Management Macro Rules

• All third party deliveries, with the exception of Union unless James gives specific direction, are to be received at 225.

• James will email the team every Monday with all expected deliveries and quantities, and keep the team updated on the same thread each week.

• When we receive the following quantities, we should split inventory up between 333 and 225 the following ways.

  • 10x or more cases of cans - 2x for 333 and the remainder is left at 225

  • 10x or less cases of cans - 1x for 333 and the remainder is left at 225

  • Any situation for cases with loose 12 count bottles or cans - 1x for 333 and the remainder is left at 225.

• For all self-distro accounts (brought directly by the breweries) the invoice is left with the ecommerce associate on site and James will pick up later.

  • For all proper distributors (Union, 12% and Sarene for example) James does not need the invoice and it can be thrown away.

  • James compiles Third Party Pricing with Mike and logs it here for the teams reference

• James will email the ecommerce associates, Anna, Zach, the inventory person working that day, Charlie, Billybob and Mike Mikos when a new product is being activated.

• Any and all transfers need to go through James.

  • Greenpoint and Huntington get a large transfer every Wednesday.

  • James delivers the list to all relevant parties on Tuesday at 3pm.

  • Any and all requests to go on those transfers need to be to James by then, if anything is needed email him and he will add to the list.

  • Beer only goes one way. Beer sent from Gowanus to Greenpoint and Huntington does not come back to Gowanus.

Inventory Management Micro Rules

• The barback / inventory person checks in with James at the beginning of each day to see if there any projects / tasks beyond the normal work.

• On Monday - Friday when James is in office, all transfer requests for ecommerce associates typically go through James, so he can assign it to the inventory team with any other potential necessary transfers.

• Inventory role checks inventory in the reefer, the Meat Hook kitchen, the fridges and 225 to start their day. Any product moved to walk ins’ the previous days will be brought back to 333 under James direction.

• The inventory role makes sure each location has a propery amount of inventory to get through the business day and reports to James directly any discrepancies in our planned amounts.

• The inventory team checks in with ecommerce associates after the last of the shipments and deliveries have gone out to confirm that all low inventory or no inventory items at 225 are replenished before the ecommerce team needs them, under their explicit direction.

• The variety packs (internally documented as BoS) are made on a biweekly basis, assigned by rotation to the inventory team.

Guidelines For Ecommerce Associates & Managers

• Plan ahead.

  • When printing orders, or prepping shipments, please do a once over to see if there's anything you need that's not at 225, and ask for a comprehensive transfer as soon as you can, along with a specific desired arrival time or deadline.

  • Evaluate urgency and communicate explicitly. If there's something urgent, how urgent is it? Can it wait to come over with the next trip in 1 hour? Or do you need it in 10 minutes? If TRULY urgent, and it cannot wait, consider it no longer a request for the barback. A driver or an associate should retrieve it and make note of the scenario so we can fix it for the future.

• Compile Feedback.

  • If you observe any lingering inventory or consistent trends in the practices that can improve our practices or change them, please over-communicate to James.

  • Make note of how many times and what kind of beer is missing, and work with James to alleviate the issue in the future. Is it stuff like cider and seltzer that we overlook that is out of stock more often? Is product sitting for a long time on the racks and not getting moved. When are we asking for things the most? What are we asking for the most? When is it taking the longest? This intel will be helpful for James to distribute the work and allocate an inventory associate for our needs when we need them.

• Work Together.

  • The barbacks / inventory do not have unlimited physical capacity to run beer between the spaces and it's not their only task. Be curious, ask questions, and offer to help find solutions if the barbacks seem a little scattered - there is a lot of stuff James is asking them to do and tracking that not everyone is aware of. We're managers after all, and it's our job to figure out how to make our teams work smoothly. We all need to jump in from time to time, and in doing so, it'll help illustrate how physical the work is, and where the systems are breaking down. If you are making a trip to 333, ask anyone if theres something you can carry to save a trip.

Guidelines For Barbacks // Inventory Team

• Communicate.

  • Work with James and the associates to understand what is expected of you. If you get a request that's incomplete or confusing, ask for clarification, flexibility, or more information - often your the most important person working and making sure we have things right the first time goes a long way. Share that you're in the middle of something, or ask James for help managing the request - James will (for the most part) always drop whatever he is doing to help you, as long as you tell him.

• Plan Ahead.

  • Touch base with the associates at 225 when you're there dropping off inventory to understand what the needs are for the day, so you can plan ahead and know what's on your plate.

• Check the 225 Walk-In Each Night.

  • The last route goes out the door by 6:30PM, so the walk in can be "replenished" after that time for the next day. Let James and an associate know that you have done the check and have replenished or plan to restock the fridge by 6:30. Either reach out directly to the ecommerce associate on staff or via James each and every day, no exceptions.

  • On Sunday, since the inventory shift gets cut earlier, it is important for the inventory person to check in with Ecommerce earlier and make sure any lingering issues are addressed, as there’s a gap between that shift and 1-2pm when the Monday shift starts late.