Winter Tents Set Up & SOP

DRESS CODE:

• Black Threes T-Shirt (long or short-sleeved) or Hoodie

• Dark pants or jeans (no tears or holes, please!)

• Comfortable, non-slip shoes.

EVENT MANAGER (NAME):

• Put up closed signage and welcome sign " Welcome *host's name goes here* " on music stand outside of Yard doors or right outside of tents

• Turn on heaters

• Check in with kitchen and put up food par sign

• Instruct servers on set up

• Set up speaker and microphone (if needed)

• Put on Spotify playlist on ipad with connection to bluetooth speaker

• Put out the coat rack inside tents, if needed, next to Yard bar

• Enter POS intructions - open Admin tab & close - open Master tab for Yard Bartender

EVENT SERVER (NAME):

• Polish # similar sized plates. + forks and knives

• Set up space per floorplan - buffet table (2 or 3 picnic tables, depending on amount of catering) goes in "L format" in the back right corner of the tents

• Set up buffet table with plates, risers, food signs on stands, bev naps, + silverware on linen-lined metal tray (rollups if sit-down catering)

• Put out flameless candles and votives on tables, barrels, and bar

• Cocktail and pre-bus throughout the event.

YARD BARTENDER (NAME):

• Set up full Yard bar (check event menus to confirm selections)

• YARD BAR SET UP SOPS

• Set up server station with trays

• Put menus on clipboards + easels on bar

• Scatter menus throughout the space

• Help with any additional set up

SCHEDULE

Schedule goes here!

BREAKDOWN:

• Servers: Clear buffet, dispose of dirty linens in kitchen, and reset furniture to normal yard layout. Put any unused plates + silverware in kitchen, Bev naps, risers, silverware tray/basket, votives, menu holders in Events Office. Food signs & chalkboard sign in the FT office.

• Bartender & Event Support: Shut down bar or transfer to incoming Yard bartender. Assist servers in resetting the space for regular service.

POS Instructions:

TAB 1 - ADMIN TAB

Event Rental Fee: $

Admin Fee: $

Split check. Apply deposit of $ and close out to Tripleseat.

Close remainder out to Tripleseat.

TAB 2 - MASTER TAB

Event Beer: $

Event Wine: $

Event Liquor: $

Event Remainder of Beverage Minimum: <$

Here's how to calculate a minimum

Event Food: $

Sales Tax: TBD

Gratuity: 20% (approx. $)

Close out to Tripleseat