Leaving DOR

If you are resigning from your position with the Department of Revenue there are a few things you need to do for us to help you with a smooth transition.  

• Fill out the Exit Survey

• Complete the  Resignation Form (DR 4017)

• Visit Employee Self Service to update your address or any other personal information and print any payroll documents you may want for your records. Be sure that you are on VPN to access.  Note:  You must be connected to VPN  or onsite to access ESS and have your Employee ID (EID). View the System Instructions then open the ESS System Link.  

Contact the Office of Human Resources for any assistance. 

Supervisors must report ALL personnel retirements, resignations, transfers, terminations and end of temporary service. Use the Employee Exit Procedures/Checklist.

Please use the Exiting Employee Notification Form to report the employee’s status as soon as possible, but no later than the last day of employment. If the employee is transferring to another state agency please fill out the Interagency Transfer Form.

Congratulations on your retirement! Here you will find important links to help you navigate your final months with DOR. 

Public Employees' Retirement Association (PERA) Retiree Page

Health Benefits (PERACare) 

COBRA Information and Rates 

Register for a PERA Retiring Webinar 

Social Security Services  or call 1-800-772-1213.  

PERA and Social Security Information 

When does PERA receive your final payout information? 

The six-month final salary reports are posted on the 15th of the month following the last work day. If the last day worked is in June, the six months report will be posted by July 15.

COMING SOON!

Retiree Survey

Retiree Worksheet (this will show final accruals, etc. ) 

Timeline worksheet

COBRA is a federal law that allows separated employees to continue certain insurance benefits at their own cost. If you are currently participating in the State of Colorado's medical, dental, vision and/or health care flexible spending account (FSA) plans, you will be eligible to enroll to continue coverage for yourself and any covered dependents through COBRA for up to 18 months (sometimes longer in certain instances) following your separation date.

You and any covered dependents will be offered the option to continue your medical, dental, and/or vision benefits through COBRA based on what you were enrolled in as of your last day. The State uses a Third Party Administrator for COBRA and the notification and application for your COBRA enrollment rights will be sent to you after your employment status has been updated in the payroll database. Generally the COBRA notification will not be generated until the end of the month and is received by mid-month following your departure. 

For example, if someone leaves the agency in October, their benefits would end on October 31 and they would receive their COBRA enrollment information around mid-November.

The customer service number for the COBRA administrator is below. The web page link listed below provides the current plan year COBRA rates. Although the mailed packet may not reach you until the middle of the month after your departure, you will still be able to access your BenefitSolver account and review/download the information. If you need to reset your BenefitSolver password, the company key is soc in all lowercase letters. Once you are able to see the COBRA information in the benefit system, you can call the customer service number below for assistance to complete your COBRA enrollment over the phone if you want to avoid delays in your enrollment being processed. 

The following benefits are eligible to be continued through COBRA if you were enrolled in that benefit on your last day of work: medical, dental, vision and health care FSA.

Contacts and Information:

COBRA Information and Rates 

Phone: 1-877-725-4545

Unemployment benefits are temporary benefit payments paid by the Colorado Department of Labor and Employment (CDLE) to individuals who are unemployed through no fault of their own. 

Applying for Unemployment Benefits

You may file an unemployment claim with the CDLE in-person, over the phone or online. It can take four to five weeks to complete the processing of your claim for unemployment insurance benefits.

Colorado Department of Labor and Employment

      Web: www.colorado.gov./CDLE

      Phone: 303-318-9000 (within Denver-metro area)

                  1-800-388-5515 (outside Denver-metro area) 

When an employee leaves State service they fall under one of the four types of separations:

1. Resignation

2. Retirement

3. Termination

4. Death of Employee

The first two are the most common types of separations. The below explanations can assist employees with what to expect as part of their leave payout when they separate from the Department of Revenue.

1. Resignation

a. Employees who resign will be required to complete the Voluntary Resignation Form (DR 4017) which will be signed by their appointing authority seventy-two (72) hours after receiving the form.

b. Employees who resign are paid out all of their annual leave up to their max.* Any annual leave over their max will not be paid out nor will it be reinstated should the employee return to State service.

c. Employees who resign will have their sick leave remain on the books and that leave may be reinstated should they return to State service and the agency accepts the employee’s sick leave balances.

i. If the employee transfers to another agency and the employee's sick leave is over the max amount their new agency may not transfer the sick leave amount over the max. This will be at the discretion of the new agency. 

d. Leave payouts are processed on the next bi-weekly payroll from when the payout memo is received by Accounting and Financial Services (AFS). For an estimated payout date, the exiting employee will want to reach out to DOR’s Payroll Team at dor_payroll@state.co.us.

2. Retirement

a. Employees who are retirement eligible (age + years of service) will want to coordinate their retirement date with PERA to ensure they have all the information and process followed to retire from State service.

b. Retiring employees are paid out all of their annual leave up to their max.

c. Retiring employees are paid out one-quarter of their sick leave up to their max.

i. Employees who resign but are retirement eligible will also be paid out one quarter of their sick leave.

d. Should a retired employee return to permanent State service their sick leave accrual max will be 360 hours regardless of what their previous max amount was prior to their retirement. The employee’s annual leave rate will be same as it was when they left.

i. If there was a change to the classified annual rate system similar to what was done back on July 1, 2022, the employee’s annual rate will be based on their years of service.

e. Leave payouts are processed on the next bi-weekly payroll from when the payout memo is received by AFS. For an estimated payout date, the exiting employee will need to reach out to DOR’s Payroll Team at dor_payroll@state.co.us.

3. Termination

a. Employees who are involuntarily terminated are paid out all of their annual leave up to their max . In addition,  if they are retirement eligible at the time of termination they are paid out one quarter of their sick leave up to their max.

i. Employees who are not retirement eligible will have their sick leave remain in the system and may be reinstated if hired by another agency. That agency will have the choice to rollover the employee’s sick leave balances.

4. Death of an Employee

a. Employees who pass away while being employed with the agency will be paid out all of their annual leave up to their max and ¼ of their sick leave up to their max to the beneficiary or their estate. There is no retirement eligibility requirements for employees who pass away while working for the State.

*For current accrual rates and max amounts click here.

You have the right to port or convert your life insurance policy you had when employed with the State. You can download The Portability Form if you are interested in this option. The Life and AD&D Insurance is provided by Securian Financial/Minnesota Life Insurance company, Group ID 33780-G. Securian Financial's website and customer service number are below. 

lifebenefits.com

Phone: 1-833-810-8260

Final Paycheck: The final paycheck for hours worked will be paid by direct deposit following the same schedule as the previous payrolls.

Final leave payouts will be processed within 30 days after separation and scheduled for the next bi weekly payroll. The funds will be direct deposited into the account(s) on file at the time of separation.