Facilities Management

FSS is responsible for coordinating building issues with our Landlords, including Capitol Complex. FSS will work with the Landlord or Property Manager as appropriate to assist in identifying the problem(s), determine who is the responsible party, obtain quotes if necessary and coordinate with vendors and contractors as required. 

Please do not solicit repair quotes on your own. FSS and Property Managers have preferred/approved vendors that are contacted first.

Examples of items that are addressed through maintenance and service requests include issues with existing: data/cabling, cameras, doors, electrical, exterior, flooring, HVAC/climate control, homelessness, janitorial, landscaping, lighting, parking lot, paint, plumbing, roof, signage, surplus, windows.

Quarterly Safety and Maintenance Inspections

Quarterly Office Inspection Reports are completed by Office Managers in Jan/Apr/Jul/Oct. These reports provide each office an opportunity to notify FSS of safety concerns, items of deferred maintenance, and routine repairs or needs. The goal is to address these issues in a timely manner and prevent them from becoming ongoing issues or worsening. FSS will work with the Office Manager, Property Manager and/or the Landlord toward resolution.

This document provides information and guidelines for occupants of all DOR leased and owned facilities. These guidelines have been created to align with lease requirements and terms.  It also provides general information on office safety, department procedures and contact information. Click the link above to view the handbook.

Surplus Property

If you have surplus office furniture (i.e. desks/cubicles/chairs/tables/filing cabinets) that needs to be removed please contact FSS for assistance, we will arrange for removal and/or disposal.  Please do not place items in hallways or corridors unless instructed to do so by FSS.

Note: Surplus of IT equipment will continue to be handled by OIT.

If you have any surplus furniture items, please contact:

dor_facilitieschangerequest@state.co.us

Office Moves Within Current Space

Please contact FSS prior to making office moves. In most cases, an office move is fairly direct. However, there may be factors that need to be considered such as, phone moves, computer moves, network printers, server access, furniture, surplus property, moving/storing files, removing/mounting wall items, etc. FSS can assist with work requests to Landlords, coordinating with OIT, arranging for movers, surplus property pick up, etc.