Access Control (Building Security)

(All badge requests MUST be completed by supervisor or manager only) 

Employees and contractors are required to wear a State issued Department ID  whenever working on DOR premises. DOR ID Badges help to identify employees (full-time, part-time and temporary) and contractors from the regular public and individuals that are not authorized to be in buildings. IDs should be worn on the outermost layer of clothing or plainly visible to others. DOR ID badges are also used to provide access to DOR buildings with card readers.

There are different types of DOR ID badge classifications. 

• State employee - For full or part-time employees

• Temporary to DOR - Seasonal or hired through Staffing agency

• Police - State employees sworn as law enforcement officers

• Contractor - For Facility Safety & Security use only

• Visitor- Department ID only, no access levels are assigned. Holder must be escorted. Intended for public that is brought into secured areas

Supervisors submitting the request must certify on the ID Badge Request Form that background checks have been completed by OHR.

To request a DOR ID badge, supervisors must complete the DOR Badge Request Form.

ID Badge Replacement

If an employee’s photo ID Badge is lost or stolen, it will be replaced at no cost to the employee. If multiple badges are lost by the same employee, they may be charged for the additional replacement badges. Badges that are damaged or malfunctioning due to normal wear and use will be replaced at no cost, employees who intentionally damage or disable badges due to misuse or abuse, may be charged for replacement.

Lost or stolen badges must be immediately reported to the Office of Safety & Security and the Program Manager or Division Leader. Failure to promptly report a lost or stolen badge may result in unauthorized use and the individual employee may be held accountable.

DOR Visitor Badges

Visitor Badges do not have any access levels or permissions and are for single-visit use only. All persons issued a visitor badge must be escorted by an employee whenever in an area that is not open to the public.

Visitor Badges are for non-employees, contractors, vendors, or any other person that has not been background checked and is not authorized to be in employee or restricted and secured areas.

Please review the update process before requesting  badges.

DOR Day Passes

DOR Day Passes are made specific to a program within a Division, we have 2 different types of Day Passes: Standard Day Pass and Building Services.

Standard Day Pass - These are intended for employees from other offices/divisions that do not require to be escorted, employee’s that forgot their badge at home or a new employee that has not received their permanent badge. Day passes are not to be used as a replacement for a lost badge. The Day Pass provides basic access Mon-Fri 8:00 am to 5:00 pm for the Building, Division and Program displayed on the badge.

Building Services - These are issued to companies that provide building services to DOR properties such as landlords, property managers, janitorial staff and maintenance personnel.

Badge Access Change Request

Access levels are determined by the employee’s Supervisor or Manager. Access requests to a building or rooms that belong to another Division or Program will require approval from that Division’s appointing authority. “Badge will ONLY have access levels noted on this form (all previous levels will be removed)”

To request an access change to an existing DOR badge, supervisors must complete the DOR Badge Request Form and select Access Change on the first page.

Building Interior/Suite Keys

Please contact FSS to request office keys for DOR offices or suites. Keys for DOR Facilities are provided through the property manager or landlord and there may be a cost for additional keys. Requests should be sent to dor_facilitieschangerequest@state.co.us

Keys for offices on the 4th Floor of the Howard Building are managed and issued by CDOT.  Requests for Howard Building keys should be submitted to FSS using the Howard Building Key  Request Form below.  All request forms must be electronically signed by both the employee and their supervisor.  Completed key request forms must be submitted to the Facilities Access Request email dor_facilitiesaccessrequest@state.co.us to be processed.

Please allow 3 to 5 business days for processing.

Employees will be notified when the key has been assigned and is available for pickup at the Facilities Office, Room 421.

Requests for furniture, desk and cabinet keys should be submitted to the Facilities Access Request email. (No key agreement required)

Camera User Accounts 

Access to the Video Surveillance system is provided to managers/supervisors at each of the locations that have cameras. To request access a camera user account, Managers/supervisors must submit the request to the Access Request inbox: dor_facilitiesaccessrequest@state.co.us

The ExacqVision software is required to be installed by OIT onto the user's computer, the account holder must submit the request to OIT.

Exiting Employees

Supervisors/Managers must report ALL personnel leaving DOR, retirements, resignations, transfers, terminations, and end of temporary service by completing the Exiting Employee Notification Form. Report the employee’s status as soon as possible, but no later than noon of the LAST DAY OF EMPLOYMENT. 

Once  the ‘Exiting Employee Notification Form’ is submitted, FSS will:  

• Schedule DOR ID badge to be deactivated on employee’s last day

• Email Supervisor/managers instructions on collecting keys and collecting/destroying the DOR ID Badge

• Request State Patrol to remove Pierce building access

• Confirm keys assigned to employee (if any) have been collected

• Remove access to video surveillance (if any)

It is the Exiting Employee’s Supervisor responsibility to collect the ID badge and keys from the employee on their last day of work. 

Pierce Facility Exterior Doors and Gate Access

Important Update: After-hours Building Security Access Codes for the Pierce Facility are no longer being issued for new employees. Existing employees' building codes will continue to work.

Public entry doors at 1881 Pierce Street are unlocked during normal business hours Monday-Friday, 8:00am-5:00pm, access hours for the secured parking lot are Monday-Friday 7:30am to 1:00pm, excluding Holidays.