Embedded Files
FAQs
How do I submit a project request to Forms and Graphics Development?
It's easy! You can submit our project request by clicking this link and completing the Google Form. If you prefer to email or set up a video chat with one of our staff, please send an email to dor_forms_development@state.co.us. We should be able to get back to you within 1-2 business days.
Can you help us with our Internet or Intranet pages?
Like many others with the DOR, we are the content managers for our own pages within FGD and the Administrative Offices Division (AOD). Our scope in this area is limited to supporting FGD, AOD and email signature graphics. However, the great Web support team in Communications is ready to help you with your web needs. Please reach out to Communications Web Team from their own project request forms:
Internet updates can be requested by clicking this link.
Intranet updates can be requested by clicking this link.
Can I link from the FGD Forms Complete folder?
If you're linking to a form/document for external users, that form/document needs to be hosted on the public-facing internet. Please ensure your file is landing in the main repository for your section (See the links below). The web team and COMMS folks can provide more guidance on this as well. Once your file is living in this folder, you can link to it as you see fit! Linking from a Google Drive, including the Forms Complete folder from which we share our finished documents with you, causes issues with permissions and access for others down the road.
Repositories:
RAC does not have this (contact the Web team or your COMMS contact to set this up)
MED does not have this (contact the Web team or your COMMS contact to set this up)
GAM does not have this (contact the Web team or your COMMS contact to set this up)
Where is the stacked version of our section’s logo?
Per BrandCO, only stacked (Vertical) versions of the logo lockup are allowed for Departments – not sections within the Department. If you require a vertical alignment, you must use the DOR vertical alignment and offset the section name from the lockup so it does not appear to be the same file. FGD has prepared this alignment in the past for other sections. Please shoot us a request via our project request form or at dor_forms_development@state.co.us
Forms and Graphics Development took photos of myself or my team. Can you tell me where to find those photos?
Yes! We frequently take individual headshots of DOR staff and committees. The files are maintained in a Google Drive folder, located at this link. We strive to keep this folder updated with current staff only. If you see outdated content in there, feel free to let us know!
If you would like to request photos for your section, please reach out to us at dor_forms_development@state.co.us. Our availability varies but we will do our best to accommodate requests. Please provide several weeks notice on any requests.
We would like to collect signatures on our digital document. Can Forms and Graphics Development provide clarification on appropriate collection and use surround digitial signatures?
The digital document landscape is ever-changing. And while there are numerous means by which to collect a digital signature on a DOR file, there is only one formally approved method: DocuSign. For more information, please review our SOP and contact us directly for any follow up questions:
Electronic Signature Policy
The Colorado Department of Revenue’s only approved means by which to collect legally-binding digital signatures is via DocuSign. Your team can arrange to have this service enabled by reaching out directly to OIT. DocuSign’s services are not free and you will need to arrange for payment based on feedback from leadership and OIT pertaining to your specific signature-related needs.
Forms and Graphics Development can deploy basic, non-binding signature fields on any PDF file per your request. However, we have been advised by Policy to make our customers aware of the legal pitfalls of deploying non-authorized signature fields on public-facing documents. If you believe your document could potentially be needed in legal proceedings, we encourage you to explore DocuSign’s options or making the form unavailable for digital signatures all together.
I have a print request, what are the steps I need to take?
Please visit the Print Request Process Overview page here for a detailed explanation on the process and how to complete a print request via Forms and Graphics Development.
Can I use a shortened URL for use on my project?
No, we do not recommend the use of tiny or shortened URLs on our projects for two critical reasons: security and accessibility.
Security: Shortened links completely hide the destination web address, preventing users from verifying where a link will take them before they click. This tactic can be exploited by malicious actors to direct users to phishing sites or malware. By always using the full URL, we provide transparency and ensure our users can see that they are navigating to a legitimate, safe destination.
Accessibility: Full, descriptive URLs provide essential context for all users, especially those who rely on screen readers. A URL like cdor.colorado.gov/products/new-tool is far more informative than a random string of characters. Furthermore, shortened links depend on a third-party service; if that service fails, the link breaks. Using permanent, full URLs ensures our content remains accessible and trustworthy for the long term.
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