Work Shifts

Overview

Work shifts are used to record an organisation's working hours so that tasks can be accurately calculated and assigned.

Users specify the start and end day to manage shifts that run across multiple days.

When a work shift is updated, a table (WORKSHIFT) is populated with the shifts for the next ten years. This table makes scheduling easier and can be updated by clicking the Rebuild Work Shifts button. However, if a work shift contains blank day or time, the table is not updated.

These modules rely on work shifts:

• Timekeeping / Tracker

• Production Planning

Staff can be allocated a shift too. However, that is for record-keeping purposes only as it is not otherwise used. Time and Attendance summarise the hours actually worked.

Navigation: Main Menu > Office My Organisation > Work Shifts (tab)

List View 

• Add Work Shift (button): Opens an interface on which a work shift can be created.

• Field Chooser (*): Allows users to add or remove fields.

• ID: The system-generated number allocated to the work shift.

• Description: The name of the work shift (e.g. Weekend Shift, Day Shift).

• Menu (...): A submenu that can also be accessed by right clicking an entry with the following options:

  • Edit

  • Copy

  • Delete

Edit View

Buttons Explained

• Arrows: Navigates between work shifts.

• New Work Shift: Creates a new work shift.

• Save: Saves any changes.

• Actions

  • Rebuild: If changes were made to an existing work shift it should be rebuilt. There must be no blank days or times when this button is clicked.

  • Copy: Copies the work shift to create a new one.

  • Delete: Deletes the work shift.

• Close: Closes the popup

• Batch Update: Allows the Start or End Times to be updated for all the selected records when Update (button) is clicked and the action is confirmed.

Fields Explained

• Field Chooser (*): Allows users to add or remove fields.

• ID: The system-generated number allocated to the work-shift entry.

• Description: The name of the work shift (e.g. Monday)

• Day: The day on which the shift starts.

• Start: The time by which the shift starts.

• Day: The day on which the shift ends.

• End: The time by which the shift ends.

• Menu (...): A submenu with the following options:

  • Copy

  • Delete