Statement of Financial Position

Overview

The Statement of Financial Position provides a snapshot of an organisation's financial position on a specific date. It includes comparative figures (where available) and the percentage change.

A companion chart is provided. The report can be exported to an Excel file. The structure of the Report is determined by the Chart of Accounts.

Navigation: Main Menu > Accounting > Statement of Financial Position

Settings

User Settings

Navigation: Main Menu > Office > My Organisation > Double-click to open a Staff File > Settings (tab)

• Accounting: Accounting Reports - Access Allowed: Options are Yes or No.

General Settings

Navigation: Main Menu > Setup > Settings & Defaults > Settings (tab)

• Reports - Reports: Show company name in header: Options are Yes or No.

Default View

Buttons Explained

• Reset: Resets the Data Filters to default.

• View: Generates the report based on the selected data filters.

• Output: Output PDF documents. Options include Print, Preview and Email.

• Menu: 

  • Hide decimal Values: Toggles showing or hiding decimal values

  • Export

    • Email Excel: Opens an email message with the report attached in .xlsx format.

    • Export Grid: Generates a report in .xlsx format and allows the user to select a save location.

  • Layout & Grid

    • Save Grid

    • Restore Grid

    • Restore Default (All Users)

Data Filters Explained

• Date: Generates a report for the chosen date.

• Show all Checkbox

  • Check to show all the created accounts.

  • Uncheck to show only accounts with balances. 

Fields Explained

• Description: Name of the account.

• Previous Year: Comparative figures for the Previous Year.

• Selected Date: Balance of the account on the Selected Date.

• Growth: The change between the Current and Comparative Values.

• Context Menu

  • Hide decimal Values: Toggles showing decimal values.

  • Export​

    • Email Excel: Opens an email message with the report attached in .xlsx format.

    • Export Grid: Generates a report in .xlsx format and allows the user to select a save location.

  • Layout & Grid

    • Save Grid

    • Restore Grid

    • Restore Default (All Users)

Chart Explained

• Customize Chart (button)

  • Series Tab

    • Check or uncheck the checkboxes to include the sections.

    • All the first-level sections created on the Chart of Accounts in the Statement of Financial Position section are available.

  • Data Group

    • This tab is not applicable to this report.

  • Options

    • Set options (e.g. position, orientation) for the Legend, Title, Toolbox, and Hints that are displayed on the chart.

• Column diagram (clickable field that changes according to the selected diagram)

  • Displays the selected diagram.

  • Choices are Area, Bar, Column (default), Line, Pie, Stacked Area, Stacked Bars, Stacked Columns.