Online Library

Overview

The Online Library is used to import standard Materials and Prices from a central repository which is regularly updated. The Updated field in the grid view is the Date the Material was last updated on the central server. Prices are always imported in the Local Currency.

Navigation: Main Menu > Materials > Setup Materials > Menu (button) > Import > Online Library

General Settings

Navigation: Main Menu > Setup > Settings & Defaults > Settings (tab)

• System > Online Library Server Address: The address in the Value column must be 13.244.36.238.

Setting up Categories for Imports

• Substrates - Labels: 

  • Substrates for Labels that must be imported into a Category where Type = Reels.

  • Prices are per sqm. 

• Substrates - Large Format - Reels: Substrates used in Large Format Printing and Signage, supplied in Reels must be imported into a Category where Type = Reels.

• Substrate - Large Format - Sheets: Substrates used in Large Format Printing and Signage, supplied in Sheets must be imported into a Category where Type = Sheets.

• Paper - Sheets: Paper supplied in Sheets for Litho and Digital Printing that must be imported into a Category where Type = Sheets.

• Envelopes: Envelopes must be imported into a Category where Type = Sheets.

Buttons Explained

• Connect: Connects to the server.

• Close: Closes the import interface.

• Import: Imports the chosen data. Only appears after a connection to the server is established.

Filters Explained

Header

• Online: Category: A dropdown list with available online Categories.

• Supplier: A dropdown list with available online Suppliers.

• Update Only: Checkbox to only update the existing records.

Footer

• Import to: Category: A dropdown list of existing Categories.

• Supplier: A dropdown list of existing Suppliers.

Fields Explained

The information displayed is from the online database. 

• Field Chooser (*): Allows users to add or remove columns.

• Block: If the record was already imported a blue block will appear in this column.

• Description: The material item's description.

• Subcategory: The material item's subcategory.

• Code: The material item's code.

• Supplier Price: The selected Supplier's Price.

• /Qty: The Quantity included in the Price.

• Updated: The date on which the record was last updated.