Trial Balance

Overview

A Trial Balance is a financial report used in accounting to verify that all the debit entries have matching credit entries.
This document lists all the accounts from the general ledger with their balances at a specific date.
By default, the layout follows the Chart of Accounts.

Navigation: Main Menu > Accounting > Trial Balance

Navigation: Main Menu > Office > My Organisation > Double-click to open a Staff File > Settings (tab)

Navigation: Main Menu > Setup > Settings & Defaults > Settings (tab)

Financial Year: Generates a report for the financial year selected.
Period: Filters the data to only include the selected start and end periods.
Show all Checkbox: If checked, all the accounts are shown even those with zero balances.
Order by Account No.: Sorts the report by the account numbers (codes) if they are used.

Balance
- The difference between the Debit and Credit columns.
- The Balance should be zero.
- If the balance is not zero, see Trial Errors.
Field Chooser (*): Use to add or remove columns to the report.
Type: Displays whether the account appears on the Statement of Financial Position or Statement of Profit or Loss.
Category: The account's category as per the Chart of Accounts.
Group: The account's group as per the Chart of Accounts.
Subgroup: The account's sub-group as per the Chart of Accounts.
Account: The account's description.
Account No.: The account number (code).
Opening
- The balance at the end of the previous financial period.
- Only applicable to accounts on the Statement of Financial Position.
Movement: The change during the period selected.
Debit: Lists the totals of all accounts with debit balances.
Credit: Lists the totals of all accounts with credit balances.
Total: Displays the debit and credit balances in a single line. Credits are negative numbers.
Menu (..): Click the eye to open the Detailed Ledger (or double click the entry).