When equipment has reached its projected life cycle and deemed no longer needed or useful to UDOT, it can be a surplus when the vehicle meets the criteria as outlined in Utah Administrative Rule R27-4-4 Vehicle Replacement. Surplusage equipment must be coordinated through the UDOT equipment operations manager and the region equipment manager along with the team members talked about in the above mentioned: “UDOT Equipment Replacement” process. 

The Division of Fleet Operations coordinates with the UDOT equipment specialists concerning which light-duty vehicles are eligible for surplus based on vehicle time in service and miles traveled. Once a vehicle has been identified as eligible for surplus, the UDOT region equipment manager will reach out to the assigned vehicle/home organization and advise them. The station supervisor verifies the vehicle assigned for surplus is cleaned inside and out, including engine compartment etc. for better resale value when sent to surplus. If the vehicle has an assigned state radio, the station will remove the radio to install it in their new replacement. The station supervisor will prepare a work order identifying any problems or needed repairs and deliver the surplus vehicle to UDOT central equipment specialists while picking up their new vehicle. 

UDOT equipment specialists along with UDOT region equipment managers evaluate if there is a justified need to repurpose the surplus vehicle as an already replaced / temporary loan (AR) vehicle.