Embedded Files
Line Item Transfers begin with the identification of additional funding that is needed in order to continue funding programs, services, or activities at the expected level of service. Past examples of funding requests are rest Areas, lands and buildings, equipment, and FTEs.
The timeline and process for identifying, approval, and ultimate finalization of budget requests is summarized below in Figures 16.1.1 & 16.1.2. This timeline is subject to change: please confirm the timing of any request with the director and/or the financial manager in Central Maintenance.
Figure 16.2.1 Budget Requests Approval Process and Timeline
Figure 16.2.2 Timeline for Budget Requests
◉ April to May
Ideas for budget requests are presented to the region director for review and approval. Coordinate with Central Maintenance:
Provide a problem statement of why the additional funding is needed along with an explanation of what will happen and what won’t happen if the funding is not approved. Work with the region director/group Leader to provide the amount of information necessary for the review.
Example
Example
Funding Request Examples:
Avalanche Control - Statewide program costs for avalanche forecasting were only able to support the personnel needs and not the equipment and materials. Requests for added dollars were shown for ammunition increase cost, training requirement changes, and increase in flight cost for new equipment.
Equipment Request - The region has identified efficiencies that can be realized by using a tow plow on I-15. This will allow the station to cover higher priority routes with fewer vehicles while providing a greater LOS.
The maintenance station has created a barrier mover that can attach to a grader making it safer, easier, and quicker to realign barriers on Utah’s highways with considerably less effort. The station is requesting funding to purchase the funding to build and construct the barrier mover.
A maintenance station has seen substantial expansion of the transportation system and land development within their boundary. The maintenance station has requested additional FTE’s needed to maintain the transportation system at the current level of service.
◉ June 30th
Budget request list submitted and reviewed by senior leadership team.
The region director/group leader will evaluate all the provided problem statements and determine the highest priority statements that will move on to be considered by senior leadership.
Examples of Budget Requests Can be found at the following link: Budget Requests
◉ July 31st
Executive deputy director approves list of budget request to pursue.
The executive director will provide a list of the budget request to pursue to the region director/group leaders to pursue. At this time additional support information will need to be gathered and the budget request or budget allocation forms will need to be filled out (see section 9.3 below).
◉ August 31st
The budget request / budget allocation forms submitted.
At this time the budget request and budget allocation forms will be submitted to the executive director for review and approval. Additional information may be requested to provide support, background history, or greater detail on the request(s).
◉ September 14th
Budget requests finalized and input into budget prep by comptroller.
At this time, the final budget request documents will be prepared to be entered into the budget request from UDOT to be considered by the GOPB (Governor's Office of Planning and Budget).
◉ September 31st
Final due date for agency submittals to the GOPB.
All agencies are to have their final budget requests into GOPB for evaluation for inclusion into the governor’s budget requests.
◉ November - March
Governor’s budget includes recommended budget request and legislature approves budget.
The governor submits the final budget for review and acceptance by the legislature. At this time, the legislature may determine the ultimate outcome of the request and may change or alter the budget.
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