UDOT has access to contracts that have been procured through the Department of Government Operations Purchasing Division. Statewide contracts allow purchases from all state agencies, Utah public entities, and Utah-based nonprofit organizations. These contracts are overseen and managed by the Division of Purchasing and General Services. Statewide contracts are found at the following link: Utah Divsion of Purchasing and General Services

Example of contracts provided by state purchasing are listed below:

• Janitorial supplies

• Computers

• Office furniture

UDOT has the opportunity to use cooperative purchasing contracts, which are contracts that have been procured on behalf of state and local governments. To use a cooperative purchasing contract, please verify that the State has signed a participating addendum. It is important that if an agency or state purchasing contract exists, they must be used before the cooperative purchasing contracts. Listed below are two examples of cooperative purchasing associations. 

Another contracting method available to UDOT is NASPO. NASPO is a nonprofit association that works with all 50 states to aid in the development of statewide procurement contracts.  A NASPO contract is a cooperative contract between multiple states, which can be used by all state agencies, Utah public entities, and Utah-based nonprofit organizations. The contracts fall under cooperative contracts in 63G-61-2105. These contracts can be found at the following link:  purchasing.utah.gov

Examples of NASPO contracts that are currently in place:

• Automated Vehicle Locator—GPS (many providers are available to UDOT who can provide this service)

• Snow Plow Blades

• Station Lift Maintenance/Repair

• Vehicle Windshield Replacement

Sourcewell is similar to NASPO in that they have contracts in place that can be used by local and state governments.

Examples of Sourcewell contracts:

• Crafco 

• Dynapac 

• Kueper Snow and Ice Equipment

UDOT may enter into contracts designed to serve a specific division, department, region or the entire agency.  The  end user should be identified in the solicitation and what is being purchased. UDOT completes all solicitations for agency contracts internally.  UDOT also has a procurement management system (Purchasing Services Online—PSO) which provides  advance notice of contract expiration directly to the assigned purchasing agent listed on the contract as well as the end user and vendor. Agency contracts should not compete with a state cooperative contract. The agency contracts can be searched here: Agency Contract Search Again, if there are any questions, please contact your contract specialist or  UDOT Procurement if you have questions.

Examples of agency contracts:

• Rest Area Maintenance and Operation 

• Deicing Materials

• Approved Vendor Lists

  • • AVL for Equipment with Operator

    • Installation, Upgrade, or Repair of Concrete 

• Durable Pavement Markings

There are times when the regions need particular services, materials, or specialized equipment to complete their work. When circumstances arise when there are specialized needs, the region will work with Procurement to write a specific scope of work. These contracts also provide benefits to the department and contractors by allowing local vendors and suppliers to provide their materials within their area of service. These contracts are overseen by the region contract specialist.

Examples of Region Contracts:

• Traffic Control

• Carcass Removal

• Waterborne Pavement Markings (materials)

A sole source procurement is defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. Procurement teams should perform extensive market research prior to determining to use a sole source procurement method. Sole source procurements are rare and should be considered an exception, as they are the most likely procurement method to receive and defend against a protest.

A sole source procurement may be awarded without competition if, after completion of market research, it is determined there is only one known capable source of the needed product or service, brought about by the unique nature of the requirement, supplier, or market conditions. Currently, all purchasing requests  must be processed by UDOT Procurement, unless R33-5-104 of the administrative rules applies to the procurement. Please see attached example for the required sole source pre-approval process. An example of an approved sole source procurement is provided below: Sole Source Procurement Example. Again, if there are any questions, please contact your region contract specialist or Central Procurement if you have questions.