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Purchases under Title 72, Transportation Code—Utah Code 72-1-202(2)(g) provides that the executive director of UDOT has the authority to “purchase all necessary equipment and supplies for the department.” The executive director has delegated this authority to UDOT’s Procurement Division manager, who may independently approve all such Title 72 procurements, regardless of amount.
UDOT is also granted the authority under state code 63G-6a-107.7. Procurement Rules, item (5) states, “The Department of Transportation may make rules governing the procurement of a highway construction project or highway improvement project.” The code stated above provides UDOT with the rule-making authority to procure the necessary goods and services needed for the state transportation system.
Chapter 10 provides an overview and reference to specific statewide policies and procedures for obtaining materials, supplies, equipment, contractual services, and other items of a consumable nature.
UDOT's procurement department helps employees purchase goods and services. This process is governed by the Utah Procurement Code, Administrative Rules, and the UDOT Procurement Policy.
The procurement team helps UDOT employees determine which procurement methods best fit the needs of the Department and when a procurement contract should be established for ongoing needs. These services include guidance in acquisition methods, preparation of solicitations, evaluation of proposals, and contract negotiations. UDOT procurement also helps manage contracts through their life cycle to ensure terms and conditions are met by both UDOT and the contracted vendor.
The UDOT procurement staff includes a purchasing manager/director, purchasing coordinator, and purchasing agents. This also includes the Central Warehouse personnel.
An organizational chart is provided below for the UDOT Procurement Division (Figure 17.0.1).
Figure 17.0.1 - Procurement Division Org Chart
Region Contract Specialists
Region Contract Specialists
Each UDOT region has a contract specialist that assists with contracting and procurement needs. They serve as the liaison between the regions and UDOT’s procurement team. Region contract specialists assist Maintenance in procuring items according to purchasing guidelines and can also assist in answering common questions that arise. The region contract specialist manages contracts that are unique and specialized to fit the region's needs and can provide guidance on how to proceed. More explanation will be provided later in the chapter regarding agency vs. region contracts.
Example
Example
There’s a contractor on-site and another problem arose. “Can we use them even though the work may not be related (crash cushion vs. rumble strips)?” Region contract specialists should be the first point of contact when questions arise on the procurement of goods and services
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