In the event of an emergency, maintenance forces should determine the level of emergency and whether a function code needs to be set up by Central Maintenance. In all emergency events, it is best to err on the side of caution and contact either the district engineer or the region maintenance analyst to determine if a function code has been or will be set up. Coordinate with Central Maintenance to establish the function code (linked below) and ensure it has been set up and is ready for use. Function codes make it possible to track all eligible charges against an emergency event and will aid in providing the necessary documentation if seeking reimbursement. It is also important during an emergency event that the charges are being charged against the asset that was damaged.

If the emergency is a localized event and does not require a function code, work with the maintenance analyst to ensure that all equipment, labor, materials and third party contracts are charged to the correct asset and activity. This is extremely important; having the cost data coded correctly for the damaged assets will assist in providing the proper funding in order to maintain those assets. 

Function Codes Link