Roles and Responsibilities of UDOT Maintenance Personnel

The Director of Maintenance and Facility Management works directly with Region and other Central personnel in developing funding scenarios to address needs for all things related to maintenance: equipment, lands and buildings, rest area management, materials, contracts, stormwater, and asset management to name a few. The Director of Maintenance is tasked with providing clear direction pertaining to the activities performed by maintenance personnel; this direction comes through establishing performance measures and guidelines. The Director of Maintenance also oversees and ensures that all administrative rules and policies are kept up to date and consistent with UDOT’s current practices. This individual represents Maintenance on the UDOT Standards Committee as a voting member. The Director also works with the Research Division on managing and overseeing projects selected through the UTRAC (UDOT’s Annual Research Workshop on Transportation Research process).

The Statewide Maintenance Engineer works closely with the Director of Maintenance to ensure the needs of the Regions are met. The Statewide Maintenance Engineer is directly responsible for the development and creation of tools that the Regions need to perform their work; contracts, budgeting tools, planning resources, maintenance manual of instruction, and maintenance owned standard drawings and specifications. This individual also works with other UDOT Departments/ divisions to ensure maintenance concerns are captured and conveyed from within the UDOT Construction Specifications and Standard Drawings. 

The Winter Operations Engineers work with the Regions to provide the necessary tools needed for winter activities such as snow and ice removal, including, but not limited to, the formation and creation of de-icing contracts, working with the Regions, procurement,  ordering snow plow blades, consistency with region snow plans, and assisting with the Snow and Ice Performance Metrics. The winter operations engineer also represents UDOT as a standing member on national committees such as SICOPS and Clear Roads where they are tasked with sharing information with neighboring states and incorporating lessons learned. They are also tasked with exploring new technologies and developing performance measures for winter operations. This work enables maintenance crews to be more efficient in snow removal operations.

This position coordinates with the State Asset Manager and asset sub-committees determining how to manage and care for assets. They develop performance measures and reporting tools used by the Regions to assess the condition of maintenance assets. They are also tasked with reporting expenses and condition ratings as part of the Transportation Asset Management Plan (TAMP) to FHWA. They explore new technology and provide oversight on research projects that will provide insight into how assets will perform based on different geographical and environmental factors along with collecting and providing data for proper asset funding for meeting expected level(s) of service.

This position works closely with the Director of Maintenance and the Statewide Maintenance Engineer to determine the GIS needs of the Maintenance Division. This individual works with the Regions to assist and develop GIS tools that meet the needs of the maintenance stations. They are also charged with updating public facing materials such as the UDOT Web Page and UDOT Employee Google site. This individual is also responsible to maintain the latest GIS asset inventory for all maintenance items; they work with the Regions, Maintenance Asset Engineer, and the State Asset Engineer to ensure that all the maintenance assets are captured and updated correctly within the GIS environment.

The Maintenance Financial Manager is charged with the development of a financial plan that takes into account the Regions’ requests for funding and the needs of Central Maintenance along with meeting the level of service targets. This position works closely with the Director of Maintenance, the Comptroller's office, and the Regions. Together they account for all Maintenance funding to ensure funding is accounted for and that necessary adjustments are made throughout the year (such as transfers of funding, equipment, inventory, federal reimbursement, rollover funds, preparation of building block/line item transfer request and current legislation that has changed the distribution of funds). 

The L&B Project Manager(s) works with the Regions and the other departments/divisions to oversee maintenance and operations of all UDOT-owned facilities. This individual is charged with managing the Capital Improvement, Capital Development, and Rest Area funding programs. They work closely with DFCM to prioritize and submit projects for funding and monitor the status of all L&B projects. They work closely with the Director of Maintenance to prioritize facilities for replacement and to develop a funding request/plan for upcoming projects. 

The Maintenance Business Analysts are charged with providing and overseeing the programs, applications, and tools that Central Maintenance provides to the Regions to assist them with their day-to-day activities. They also continue to provide training and work with DTS to provide updates to the tools the Regions use when procedures or reporting requirements change.

The RSCs are stationed at the Regional offices and work directly with the Region personnel. They are charged with overseeing and coordinating with construction and maintenance projects to ensure compliance with stormwater runoff requirements. They provide assistance to project teams through design, construction, and maintenance of all UDOT activities. They work closely with the maintenance stations to ensure activities and proper documentation are being performed on a timely basis as required.