Embedded Files
UDOT owns over 200 different facilities that are needed to operate and maintain the transportation system. At the present time the total value of these facilities is estimated to be approximately $1.3 Billion dollars. Of the 200 different facilities, there are a total of 127 Maintenance facilities. As can be seen from the table below, maintenance facilities make up more than 60% of UDOT’s inventory. These facilities range from typical UDOT Maintenance stations that house equipment, materials and employees, to satellite maintenance stations which may be seasonal to assist with winter operations.
UDOT Maintenance is also charged with the upkeep of the Rest Areas and View Areas within the Stations boundaries; more will be discussed later in this chapter on the Roles and Responsibilities section. The latest information regarding the location and number of UDOT Maintenance facilities can be found on the UDOT Uplan map at the following location: UDOT Maintenance Stations.
No.
Types of Facility
Photos
Administrative Sites (11- Region Offices, Warehouses):
Facilities that provide office space for UDOT employees. These facilities house employees that focus on overseeing, designing, managing the day-to-day operations of the department.
Maintenance Stations (95):
A facility that provides space for employee offices, houses equipment, and provides storage for various types of materials needed to maintain a specific geographical location of the transportation system.
Satellite Maintenance Stations (33 - seasonal or stand alone salt storage):
These can be located inside the footprint of a maintenance station or as a stand alone building that is placed strategically along the highway to assist UDOT with winter operations.
Ports of Entry (14):
Port of Entry facilities are under the direction of the Motor Carriers Division of UDOT. They are located throughout the state to help preserve the state’s highway infrastructure, protect the traveling public, and promote the advancement of the motor carrier industry through safety inspections and educational programs for commercial vehicle drivers and motor carrier companies.
Rest Areas (30):
Rest areas are strategically placed through the transportation network to provide users a safe place to rest, provide amenities, and gain information as they travel.
Risk ID Numbers
Risk ID Numbers
Risk ID numbers are an important part of facility management; these unique, unrepeated numbers help to identify individual facilities by their type, size, value, and location. Risk numbers are used by the State of Utah to assess the overall value of their facilities and to ensure the department has the proper amount of insurance to cover and protect the facilities. Central Maintenance will manage the distribution of Risk Numbers.
UDOT Risk Management has developed an interactive GIS map that identifies which buildings have Risk numbers. It is important for Maintenance station staff to know what buildings have risk numbers so in the event that there is ever a loss against a facility, (i.e. strong wind storm that damages a roof) maintenance station staff will work with Central Maintenance and Risk Management to file a claim with State Risk to reimburse UDOT for the cost of the repairs. The interactive map can also be used to identify facilities that may not have a Risk Number that need one, and those facilities that have a Risk number that may NOT need one(i.e. Sander Racks, Wash Racks).
In order for State Risk to accept the claim they will need the Risk Number.
Best Practice
Best Practice
Examples of Facilities that need a Risk Number:
Maintenance Stations
Salt Domes
Satellite Stations
Heavy Equipment Storage Facilities
Evaporator Buildings
Open Faced Storage
Pump Houses
Example of Facilities that DO NOT Need a Risk Number
Small Storage Sheds
Tool Sheds
Sander & Wash Racks
Structure and Contents under $25,000
If you are uncertain on whether a facility needs a Risk Number contact either UDOT Risk Management or Central Maintenance - Lands & Buildings.
Examples of Facilities that need a Risk Number:
Maintenance Stations
Salt Domes
Satellite Stations
Heavy Equipment Storage Facilities
Evaporator Buildings
Open Faced Storage
Pump Houses
Example of Facilities that DO NOT Need a Risk Number
Small Storage Sheds
Tool Sheds
Sander & Wash Racks
Structure and Contents under $25,000
If you are uncertain on whether a facility needs a Risk Number contact either UDOT Risk Management or Central Maintenance - Lands & Buildings.
Facility Plans and Drawings
Facility Plans and Drawings
During the life of a facility, it is common for upgrades, expansions, or reconstruction projects to occur that extend and prolong the building's life. It is important as these projects occur that the maintenance station coordinates with Central Maintenance to ensure that the work being done is captured by an accurate set of plans or drawings depicting what work has or will be completed. These plans and drawings are to be kept on file at the maintenance station along with Central Maintenance. As having a set of plans and drawings for any work performed on the maintenance station can assist the department with any future work that may occur on that facility. If work is being performed on a maintenance facility where no plans are being generated and the work is being performed by a contractor or third-party, it is the maintenance facility supervisor’s responsibility to either prepare a scope of work or get one from the contractor for the items being addressed and share that information with Central Maintenance.
All drawings are to be housed within the maintenance management system (ATOM, currently) for easy storage and access when needed. This feature is being developed and Maintenance personnel will be notified of when this feature comes online.
When performing work on a UDOT facility, it is important to understand where underground utilities or fiber has been placed. Not having this information can lead to costly utility hits and disruption of services. The latest UDOT Fiber locations have been linked below.
If a situation arises where plans or drawings are needed and they are not on file with UDOT, The Utah Department of Facilities Construction and Management (DFCM) may be able to assist, if the work was done through a Capital Development or Capital Improvement project. Capital Improvement and Capital Development projects are discussed later in the chapter. All inquiries for drawings or plans can be directed to: Central Maintenance - Lands and Buildings Project Managers.
DFCM Owned/Maintained Facilities
DFCM Owned/Maintained Facilities
There are facilities which are owned by DFCM, but UDOT is allowed to operate out of them. For example, UDOT Administrative offices in Region 3 is an example of this situation. In these cases, DFCM is responsible for the day to day maintenance and operation of these facilities. DFCM also prepares any applications for work that is outside the scope of day to day operations. Another unique situation that occurs is where the land is owned by one agency and the facilities are owned by another. An example of this situation is the Calvin Rampton Complex in which the land is owned by UDOT, but DFCM owns the actual buildings. In this case the grounds are maintained by UDOT and the building is maintained by DFCM. If there are questions regarding the ownership of a particular facility please consult with Central Maintenance.
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