Theft & Fraud

PT ENGLAND SCHOOL POLICY 2006

THEFT & FRAUD

PURPOSE:

1.    To ensure preventative measures are in place to protect the School against theft and fraud.

2.    To conduct an investigation into any theft or fraudulent action according to the principles of natural justice.

GUIDELINES

Physical resources are to be kept secure and accounted for.

Financial systems are designed to prevent and detect occurrences of fraud 

There will be careful segregation of duties when handling cash

Approved senior members of staff will be issued with school credit cards for clear purposes.

All visa statements will be presented and approved by BOT at monthly meetings

Monthly accounts will be checked by the accountant from CES, and reports made to the Board monthly.

Accounts payable will be checked by the SMT and approved prior to payment. Accounts  will be always be actioned by 2 approved people.

Staff members who are formally delegated responsibility for the custody of physical and financial resources shall be competent and be held accountable for carrying out those responsibilities.

All staff shall be made aware of their responsibility to inform the principal should they suspect or become aware of any improper or fraudulent actions by staff, suppliers, contractors, students or other persons associated with the school.

In the event of an allegation of theft or fraud the principal shall decide either to immediately report the matter to the New Zealand Police or proceed to investigate further.

To protect the privacy of the person(s) under investigation, those who are party to proceedings shall keep all details strictly confidential.  An improper disclosure of information shall be investigated as a breach of confidence and the principal shall decide if further action is required.

The Board shall ensure that any allegation of theft or fraud will be subject to due process,  equity and fairness.  If a case is deemed to exist then the due process of the law shall apply to the person or persons implicated.

Any disclosure or written statement made on behalf of the school about any instance of supposed or actual theft or fraud shall be made by the BOT chairperson after consultation with the principal.

Any allegation concerning the principal shall be made to the BOT chairperson who shall instigate an investigation.

Any allegation concerning a member of the Board of Trustees shall be made to the principal who will then advise the manager of the local office of the Ministry of Education and commence an investigation.

Formulated:  2006

Reviewed

2009

2013

2015

2018

2019

2020

2021

2022

2023